Senior Field Office Manager

• Works with the project manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences.
• Assists the project manager in a number of functions related to closeout of a project to include the final billing to the owner.
• Monitors all reports from the performance reporting system for accuracy and consistency, and assists project manager in making all necessary revisions.
• Receives and processes all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensures the necessary backup documentation is on file before approving invoices for payment.
• Oversees all field payroll functions for both hourly and salaried employees, ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting department.
• Provides routine supervision for the support staff, assisting with the hiring, training, and disciplining of supervised staff.
• Prepares and submits monthly pay requests in accordance with contract terms.
• Establishes and maintains the project filing system and performs general office and clerical duties.
• Performs a wide variety of related administrative support tasks such as preparation of safety reports, equipment inventories and maintenance records, etc. Ensures all equipment on site is reported for insurance purposes.
• Incorporates change order revisions into the schedule of values.
• Assists in preparation of the monthly job status report.
• Maintains the project job-cost reports that support pay requests to the owner.
• Ensures all project cost items are coded properly according to the chart of accounts as well as recorded and paid in a timely manner.
• Monitors the entire invoice system to ensure subcontractors and suppliers are being paid in a timely manner, following up with subcontractors and suppliers to receive appropriate back-up documentation.
• Directs a variety of jobsite personnel functions, including pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance, etc.

See the “Know Your Rights” poster available in English and Spanish.

• An accounting background with cost plus billings experience is preferred
• A bachelor’s degree and 5-10 years of progressive field office management experience and/or alternative combination of education and progressive field office management experience in lieu of degree
• Proficiency in project review and forecasting.
• 3-5 years accounting experience in the construction industry preferred
• Experience as a lead project accountant on projects valued at $50 million or more.

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned.

• Project insurance, personnel and payroll administration
• Jobsite accounts payable/receivable management