Senior Document Controller

Description

Tilbury Douglas is seeking a Senior Document Controller to lead and oversee document management across multiple projects. You will ensure that project information is managed accurately, securely, and efficiently while mentoring junior document controllers and driving improvements in document control processes. This is a key role, providing expertise and guidance to project teams to ensure compliance with industry standards and best practices.

• Manage the receipt, checking, and distribution of documents according to project procedures and distribution matrices.
• Coordinate and record project collaboration tool training, including setup and protocols for Field app usage.
• Provide support and training to project users, internal and external, including mentoring junior document controllers.
• Oversee the administration and management of project collaboration tools, ensuring teams are trained and fully supported.
• Ensure document and drawing numbering systems comply with British and international standards (ISO19650).
• Conduct QA checks on all published documentation to ensure compliance with project procedures.
• Identify opportunities to improve document management processes across projects.
• Resolve complex drawing and document queries, providing guidance to project teams and external stakeholders.
• Lead the production and approval of project Information Standards, Methods, and Procedures.
• Attend project meetings (e.g., DTM) to provide document control expertise and insights.
• Guide design teams to manage information distribution, approval cycles, and comment tracking to meet project deadlines.
• Liaise with software vendors regarding collaboration tool issues and system improvements.
• Support technical queries, IMS processes, and document handover procedures, including collation of O&Ms.
• Produce project reports and dashboards to meet internal and client requirements.

Requirements

Please note that this role is subject to Baseline Personnel Security Standard (BPSS) clearance which includes identity, employment history, and criminal record checks. Please note we do not have a sponsorship licence. We look forward to receiving your application!

• 5+ years’ document control experience, ideally in construction or government projects.
• Highly organised, methodical, detail-focused, and able to prioritise under pressure.
• Strong expertise in QMS, digital handover, and EDM systems (Asite/Viewpoint preferred).
• Experience with process mapping, resource management, and technical workflows.
• Skilled in Excel, PDF editing, mobile devices, and collaboration tools.
• Ability to mentor junior staff and provide strategic guidance to project teams.
• Excellent communication, collaboration, and leadership skills; proactive and reliable.

Benefits

Pay range and compensation package

• Travel insurance
• Employee Assistance Programme
• Flexible Benefits scheme which includes the opportunity to purchase benefits such as:
• 26 days annual leave (with the opportunity to buy or sell up to 3 days holiday)
• Retail vouchers/payroll giving/activity pass for top leisure attractions.
• Dental Insurance
• Critical illness insurance (with option to purchase for your partner)
• Defined contribution pension scheme matched up to 8%
• Life Assurance
• Private medical insurance for yourself (with the option to buy family cover)
• Cycle to work scheme
• Perks at Work Employee discount scheme offering discounts on a range of categories such as electronics, home appliances, food & groceries, car buying, travel, fitness and more
• Car Allowance
• Flexible and Agile working (dependent on your role)
• Enhanced maternity, paternity and parental leave
• 3 additional long service days achieved after 3, 7 and 10 years
• 2 days volunteering opportunities
• Competitive salary
• Professional membership fees

Training + Development

Interview process

Visa Sponsorship

Security clearance