Administrator, Office

Description

Key duties include administering accounts payable and receivable, managing procurement cards and petty cash, and supporting budgeting and forecasting cycles. The manager also oversees the short‑term leasing program, lease administration in Salesforce, and processing rent and insurance documents.

Additional responsibilities involve fleet management, maintaining capital and operational service agreements, handling office supply inventory, drafting reports, and updating policies. When needed, the role assists with marketing events, hiring and training of administrative staff, and processing weekly payroll for hourly employees.

• Provide administrative support to all departments and ensure timely completion of projects
• Manage accounts payable, accounts receivable, procurement cards, and petty cash
• Participate in budgeting and forecasting cycles for the center
• Coordinate short‑term leasing program and administer lease agreements in Salesforce
• Process monthly rent, tenant sales, overage rent, certificates of insurance, and opening documents
• Administer fleet management, including PIN maintenance, receipt reconciliation, and vehicle upkeep
• Create and maintain capital and operational service agreements; track DocuSign and insurance documents
• Order and maintain office supplies and equipment, draft reports, and update company policies and procedures
• Support marketing events, promotions, sponsorships, and gift‑card sales as needed
• Assist with hiring, training, and performance evaluation of administrative assistants or receptionists
• Process weekly payroll for in‑house hourly employees and handle new‑hire documentation in Workday

Requirements

The Office Manager position is based at Allen Premium Outlets and reports to the General Manager. The role provides ongoing support to center management staff, requiring independent planning, prioritization, and strong time‑management skills.

Candidates must have a high school diploma (or equivalent), with some college preferred, and 3‑5 years of fast‑paced administrative experience, preferably in office management. Required skills include supervisory abilities, proficiency with Yardi, Microsoft Office, Salesforce, strong communication, conflict resolution, and a solid understanding of financial reports.

• High school diploma or equivalent; some college or professional schooling preferred
• 3‑5 years of administrative office experience, preferably in office management within a fast‑paced environment
• Supervisory and coaching skills with ability to delegate tasks
• Proficiency in Yardi, Microsoft Office, Salesforce, and web‑based input software
• Strong verbal and written communication, conflict‑resolution, and customer‑service abilities
• Ability to interpret financial reports, prioritize, coordinate multiple tasks, and demonstrate initiative

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance