Executive Assistant

Description

• Arranging and managing business travels;
• Preparing business overview and client presentations;
• Preparing expense reports and timesheets;
• Supporting the management of operational tasks and initiatives;
• Coordinating and leading strategic initiatives (e.g., employee engagement);
• Coordinating and managing communications;
• Managing calendars, schedules and meetings;
• Coordination of daily activities;
• Supporting the preparation and management of business plans;
• Managing and coordinating sector events and organize internal social functions as required;
• Liaising with corporate departments on various initiatives such as marketing and human resources;
• You will provide direct executive support to the Vice-President and his leadership team including but not limited to:Coordination of daily activities;Managing calendars, schedules and meetings;Arranging and managing business travels;Preparing expense reports and timesheets;Coordinating and managing communications;Preparing and distributing meeting minutes;Preparing business overview and client presentations;Supporting the management of operational tasks and initiatives;Supporting the preparation and management of business plans;Coordinating and leading strategic initiatives (e.g., employee engagement); Supporting change management, including implementation of new tools and policies;Managing and coordinating sector events and organize internal social functions as required;Liaising with corporate departments on various initiatives such as marketing and human resources;Assisting with other duties as assigned/required.
• Preparing and distributing meeting minutes;
• Supporting change management, including implementation of new tools and policies;

Requirements

• Strong interpersonal skills.
• Strong organizational skills with demonstrated ability to work with minimal supervision;
• At least Five (5) years of proven experience supporting an Executive, Director or team of Managers as an Executive Assistant;
• Advanced proficiency in Microsoft Office, SharePoint, Power BI and Outlook management skills;
• Previous experience working in Proposals and/or Projects an asset;
• The ability to adapt to changing situations and handle unexpected challenges;
• Excellent verbal and written communication in both English and French desired;
• Post-secondary diploma in business administration or a related discipline preferable;
• Ability to multitask, prioritize and effectively meet deadlines;
• Consistently deliver high-caliber, accurate work with a high degree of attention to detail, in a fast-paced environment;
• Be resourceful and with an ability to find solutions independently is highly valued;
• Ability to exercise mature judgment and discretion in handling confidential and sensitive information and situations;

Benefits

• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.

Training + Development

Interview process

Visa Sponsorship

Security clearance