Associate Project Administrator - Transportation Engineering at Gft in Philadelphia, PA | USD50,000-80,000 | Kablio

Role

Description

documentation

contract management

schedule tracking

invoicing

project accounting

client relations

Compile required documentation for all new and active projects including items listed in the Project Management and Quality Guidelines including but not limited to fee negotiation packages and fee estimates.
Ensures projects adhere to contract language and requirements, issues and tracks project amendment documentation and coordinates for review.
Monitor job status reports and takes appropriate action with department managers to ensure that projects are completed on schedule and within budget.
Ensure that each project or project phase is properly invoiced in a timely manner and manages all client accounts.
Review contract requirements for accepted overhead rates, contract fee types, invoicing procedures, insurance requirements, customer survey submission, and subcontractor information.
Provide administrative and accounting support for engineering projects while fostering excellent internal and external customer relations and service.
Provide project management assistance and project accounting throughout the life-cycle of a project from proposal and project set up through project closeout.

Requirements

ms office

adobe acrobat

associate degree

accounting

multitasking

4+ years

Strong computer skills, including MS Office 365 Suite (MS Word, MS Excel); and Acrobat Adobe
Associates Degree in related field
Excellent customer service and communication skills
Strong financial/general accounting experience, business math experience
Ability to multitask and prioritize
4+ years’ experience with related experience as a Project Management Assistant, Project Administrator, Project Coordinator or related

Benefits

Comprehensive benefits package, including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.
Hybrid (in-person and remote) work environment.
Incentive compensation for eligible positions.
Tax-deferred 401(k) savings plan.
Competitive paid time off (PTO) accrual.
Tuition reimbursement for continued education.

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

successful completion of a criminal background check required for all advertised positions.

Company

Overview

Top 500 Design Firm

Ranked in ENR's Top 500

Ranked in Engineering News-Record's (ENR) Top 500 design firms, showcasing significant industry recognition.

130+ Offices

National Presence

Operates through more than 130 offices across North America, delivering regional and national infrastructure services.

Born from over a century of legacy, GFT emerged through the integration of Gannett Fleming, TranSystems and five acquired firms.
Its rebrand reflects a unified national platform offering architecture, engineering and construction across complex infrastructure markets.
Projects span transportation, water, power generation, and civic building design, showcasing expertise in critical infrastructure sectors.
Its financial strength is underpinned by private equity ownership and consistent recognition in industry rankings.
An unusual fact: it merged two storied firms and five others, creating an AEC powerhouse attuned to community-scale impact.

Culture + Values

Caring: “We care about people, cultures, and opinions and show everyone equal respect.”
Committed: “We are committed to our company, to education and the innovation of new technologies.”
Collaborative: “We work together as a team of individuals with different talents. We actively share knowledge, feedback and ideas… One company, one team.”
Courageous: “We have the courage to develop new, breakthrough innovations and think outside of the box.”
Creative: “We embrace different perspectives, challenge the norm, ask questions, and look for solutions to any challenge.”

Environment + Sustainability

2025 Target

Climate Neutrality

Aimed at achieving climate neutrality in operations through GreenCoding.

50% Reduction

Emissions Target

Plan to reduce Scope 1 and 2 emissions by half from 2020 levels by 2030.

10% Drop

Emissions Fall

Achieved a 10% year-over-year decrease in greenhouse gas emissions in 2023.

Rating B

Climate Performance

Received a CDP Climate Rating of B, exceeding industry benchmarks.

Near-term science-based targets approved by SBTi: reduce Scope 1 + 2 emissions by 50% from 2020 baseline by 2030.
Reduce Scope 3 emissions intensity by 60% per euro of value added by 2030 (vs 2020).
Achieved CDP Climate Rating of B in 2023, exceeding IT & Software Development segment benchmark.
Voluntary audit under European Sustainability Reporting Standards and SBTi‑validated 2030 targets.

Inclusion & Diversity

77 Graduates Expanded

WomenTech Mentoring Programme

The WomenTech Mentoring Programme expanded to 15 countries in 2023, graduate more women into leadership roles through mentorship.

3 Editions in 2022

WomenTech Mentoring

The WomenTech Mentoring Programme ran 3 editions in 2022, supporting 55 mentees in their professional growth.

77 Graduates

WomenTech Mentoring

The WomenTech Mentoring Programme successfully graduated 77 individuals through its menteeship program.

Committed to cultivating a culture where employees feel safe, respected and connected.
Support women through Women@GFT network to share experiences and knowledge.

Articles

Services overview

Insights & news

Career opportunities

Role

Description

documentation

contract management

schedule tracking

invoicing

project accounting

client relations

Compile required documentation for all new and active projects including items listed in the Project Management and Quality Guidelines including but not limited to fee negotiation packages and fee estimates.
Ensures projects adhere to contract language and requirements, issues and tracks project amendment documentation and coordinates for review.
Monitor job status reports and takes appropriate action with department managers to ensure that projects are completed on schedule and within budget.
Ensure that each project or project phase is properly invoiced in a timely manner and manages all client accounts.
Review contract requirements for accepted overhead rates, contract fee types, invoicing procedures, insurance requirements, customer survey submission, and subcontractor information.
Provide administrative and accounting support for engineering projects while fostering excellent internal and external customer relations and service.
Provide project management assistance and project accounting throughout the life-cycle of a project from proposal and project set up through project closeout.

Requirements

ms office

adobe acrobat

associate degree

accounting

multitasking

4+ years

Strong computer skills, including MS Office 365 Suite (MS Word, MS Excel); and Acrobat Adobe
Associates Degree in related field
Excellent customer service and communication skills
Strong financial/general accounting experience, business math experience
Ability to multitask and prioritize
4+ years’ experience with related experience as a Project Management Assistant, Project Administrator, Project Coordinator or related

Benefits

Comprehensive benefits package, including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.
Hybrid (in-person and remote) work environment.
Incentive compensation for eligible positions.
Tax-deferred 401(k) savings plan.
Competitive paid time off (PTO) accrual.
Tuition reimbursement for continued education.

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

successful completion of a criminal background check required for all advertised positions.

Company

Overview

Top 500 Design Firm

Ranked in ENR's Top 500

Ranked in Engineering News-Record's (ENR) Top 500 design firms, showcasing significant industry recognition.

130+ Offices

National Presence

Operates through more than 130 offices across North America, delivering regional and national infrastructure services.

Born from over a century of legacy, GFT emerged through the integration of Gannett Fleming, TranSystems and five acquired firms.
Its rebrand reflects a unified national platform offering architecture, engineering and construction across complex infrastructure markets.
Projects span transportation, water, power generation, and civic building design, showcasing expertise in critical infrastructure sectors.
Its financial strength is underpinned by private equity ownership and consistent recognition in industry rankings.
An unusual fact: it merged two storied firms and five others, creating an AEC powerhouse attuned to community-scale impact.

Culture + Values

Caring: “We care about people, cultures, and opinions and show everyone equal respect.”
Committed: “We are committed to our company, to education and the innovation of new technologies.”
Collaborative: “We work together as a team of individuals with different talents. We actively share knowledge, feedback and ideas… One company, one team.”
Courageous: “We have the courage to develop new, breakthrough innovations and think outside of the box.”
Creative: “We embrace different perspectives, challenge the norm, ask questions, and look for solutions to any challenge.”

Environment + Sustainability

2025 Target

Climate Neutrality

Aimed at achieving climate neutrality in operations through GreenCoding.

50% Reduction

Emissions Target

Plan to reduce Scope 1 and 2 emissions by half from 2020 levels by 2030.

10% Drop

Emissions Fall

Achieved a 10% year-over-year decrease in greenhouse gas emissions in 2023.

Rating B

Climate Performance

Received a CDP Climate Rating of B, exceeding industry benchmarks.

Near-term science-based targets approved by SBTi: reduce Scope 1 + 2 emissions by 50% from 2020 baseline by 2030.
Reduce Scope 3 emissions intensity by 60% per euro of value added by 2030 (vs 2020).
Achieved CDP Climate Rating of B in 2023, exceeding IT & Software Development segment benchmark.
Voluntary audit under European Sustainability Reporting Standards and SBTi‑validated 2030 targets.

Inclusion & Diversity

77 Graduates Expanded

WomenTech Mentoring Programme

The WomenTech Mentoring Programme expanded to 15 countries in 2023, graduate more women into leadership roles through mentorship.

3 Editions in 2022

WomenTech Mentoring

The WomenTech Mentoring Programme ran 3 editions in 2022, supporting 55 mentees in their professional growth.

77 Graduates

WomenTech Mentoring

The WomenTech Mentoring Programme successfully graduated 77 individuals through its menteeship program.

Committed to cultivating a culture where employees feel safe, respected and connected.
Support women through Women@GFT network to share experiences and knowledge.

Articles

Services overview

Insights & news

Career opportunities