Description

Under the supervision of the Senior Project Management Assistant (Team Lead), this position provides in-person administrative support for the Project Management Team. The PMA handles a variety of complex administrative and project‑related tasks, such as generating reports, preparing and monitoring invoices and expense reports, and supporting budget management when needed.

• Prepare correspondence and weekly meeting minutes for Project Managers and distribute them.
• Enter project details into the contract management system.
• Generate construction contracts, purchase orders, and change orders; submit for approval.
• Prepare and distribute project documents such as test reports, RFIs, and C‑notes.
• Manage AIA contract forms.
• Track and organize contracts and change orders throughout the project lifecycle.
• Coordinate with the Assistant Project Manager to keep drawings and plans up to date.
• Compile documentation for Operations & Management Manuals and project closeout.
• Handle sensitive and confidential project information with discretion.
• Exercise sound judgment and initiative to resolve administrative challenges.

Requirements

This role interacts daily with internal team members and external partners, vendors, and clients, requiring professionalism, organization, and strong communication skills. Hybrid or remote work is not available for this position.

• Possess extensive construction industry knowledge and strong English communication skills.
• Have 5+ years of administrative, project coordination, or office management experience, preferably in construction.
• Proficient with Microsoft Office Suite and project/contract management software.
• Demonstrate strong organizational skills and ability to prioritize tasks to meet deadlines.
• Exhibit exceptional attention to detail and document accuracy.
• Show high interpersonal skills, tact, and diplomacy handling confidential matters.

Benefits

• Competitive compensation and benefits package.
• Comprehensive health, dental, and vision insurance.
• Paid time off and holidays.
• Professional development and advancement opportunities.

Training + Development

Interview process

Visa Sponsorship

Security clearance