Senior Assistant Property Manager

Description

• Ensure invoices are processed in accounting with appropriate back-up and according to established procedures
• Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner
• Participates in performance oversight of all service contractors who perform contract services
• Manage the building staff in the absence of the Property Manager or General Manager. Includes all managerial functions, which are included in the Property Manager and General Manager job descriptions, or as directed by the manager
• Responsible for all building correspondence to and from clients, tenants and vendors as directed by Property Manager or General Manager
• Obtain aging report on behalf of Property Manager or General Manager and follow up on all delinquencies, utilizing C&W or client-directed policies
• Responsible for leading regular inspections of properties with janitorial and landscape providers and any other service provider as directed by management
• Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants. Also responsible for ensuring tenant information within data base is current and up to date
• Update and maintain office procedures in the property Operation’s Procedure Manual
• Oversee aspects of tenant improvement work with management oversight
• Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval
• Coordinate tenant requests for above standard work. Obtain estimate, provide proposal, release work, and invoice tenant for such work
• Responsible for aspects of annual budgets preparation, CAM reconciliations, and monthly financial reports, as well as preparation of bank deposits, if processed at on site management office
• Oversee maintenance of work order and purchase order systems
• Coordinate tenant move ins and move outs, including furniture delivery and pick up
• Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts
• Prepare lease abstracts for all tenants and monthly rent roll for management review
• Ensure Certificates of Insurance for tenants and vendors are up to date

Requirements

• Sense of Urgency
• Basic understanding or computer software programs and base building systems
• Time Management Skills
• Communication Proficiency (oral and written)
• Bachelor’s Degree in Business
• Ability to assign tasks and manage others’ workloads
• Organization Skills
• Basic understanding of the reconciliation process for CAM, insurance and real estate taxes, and lease terms
• 2+ years of real estate property management or related experience
• Active Real Estate license in the state worked in OR RPA or CPM professional designation(s)

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance