Brokerage Coordinator

Description

• Schedule meetings with Client on behalf of fee-earner and coordinate any other arrangements as needed
• Handle client contact lists, including database management
• Enter new leads and opportunities into the CRM system and update accordingly
• Prepare deal related documents and provide to fee-earner for review, approval, and delivery
• Populate template market documents such as tour books, property flyers, and brochures
• Compile information to be used in periodic landlord leasing activity reports
• Coordinate travel and other logistics for fee-earner as necessary
• Pitch and proposal coordination
• Manage content creation process with regards to timeline and production cycle
• Assist in planning, scheduling, and promoting of fee-earner hosted events
• Manage database
• Organize transaction documents, including confidentiality agreements, leases, contracts, listings, closing documents, etc for deal submission.
• Abstract leases and draft proposals with direction from supervising C&W real estate professional
• Coordinate with other departments based on the needs of the fee-earner
• Provide sales and deal support
• Create or assist with production and design marketing and collateral deliverables (ex: pitch presentations, proposals, property flyers, brochures, marketing eblasts, event invitations, tour books, floor plan edits, updating stacking plans)
• Support timeliness of deliverables
• Prepare expense reports, schedule meetings, book travel.
• Manage coordination with Marketing, Research, and Financial Analyst on behalf of fee-earner for the creation of pitch/proposal and deliver content as necessary

Requirements

• Excellent project management skills
• Ability to multitask
• Demonstrated aptitude to solve problems and navigate through obstacles
• Excellent written and oral communication skills
• Advanced knowledge of Microsoft Office
• Ability to take direction from multiple sources
• Bachelor’s Degree (Business, Marketing, Communications, or Finance a plus) preferred
• Excellent attention to detail
• Administrative experience for executive level professional for more senior positions preferred
• 3+ years’ experience in a professional organization or equivalent educational experience
• Intermediate knowledge of Adobe InDesign, Photoshop and Salesforce a plus

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance