Project Accountant – Billing Specialist

Overview

Manage project billing, AR, and financial reporting for engineering projects.

Key Responsibilities

• billing management
• invoice processing
• accounts receivable
• contract review
• client communication
• financial reporting

Tasks

-Reviewing budgets to contracts, purchase order, rates and subconsultant invoices -Issue various reports, as well as other administrative tasks including filing, scanning, and copying -Communication and process improvements with co-workers and project managers across offices and departments -Prepare and disseminate appropriate pre-bills/financial documents -Monitor customer websites for acceptance of submitted invoices. Resolving any rejections or issues -Ensure all clients remain informed on their outstanding debts and deadline -Review contracts and ensure projects are properly set up in the billing system. Ensure that billing is set up to meet Revenue Recognition and other Accounting Policies -Assist CFO and co-workers in any relevant matters and accounting tasks -Address and solve client and subconsultant questions and issues in a timely manner -Work across departments to research and resolve escalated customer disputes and exceptions on billings -Process corporate billing through a monthly cycle -Manage Accounts Receivable & Collection -Communicate directly with clients regarding billing concerns, requirements and back-up documentation

Requirements

• billing
• excel
• deltek
• accounting
• communication
• organization

What You Bring

CMA is hiring a Project Accountant – Billing Specialist for our Corporate Office. Candidates should be able to efficiently plan and organize workload, demonstrate success working with a team of professionals, a commitment to quality, good communication skills, and a positive work ethic. -Proven experience in high volume complex billing and carry out invoicing procedures via mail, electronic delivery, and web billing -Effective at demonstrating good judgment and initiative to make sound business decisions based on multiple data sources. -Ability to work independently and as part of a team -Strong sense of urgency, project responsibility and initiative -Proficiency with Microsoft Office products, including advanced skills in Excel -Proficiency with Deltek Vision and/or Vantagepoint -Excellent verbal, written and interpersonal skills -5+ years of accounting experience in the engineering field -Outstanding organizational skills and able to meet deadlines

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Benefits

Chen Moore and Associates is a Great Place to Work! Chen Moore and Associates is a company which is unique in its commitment to quality. We are proud of our high standard of professionalism and the quality of service provided to our clients. We strive to establish a sense of pride and loyalty in our employees by maintaining a tradition of excellence in our work and a sense of family in our culture. We also aim to provide an environment that inspires and promotes individuals to reach the full extent of their potential and to continue in their personal “Search for Excellence.” We offer a career opportunity rather than a job – an opportunity that will take our employees as far as they want it to go. You will find that both the management and employees of CMA are dedicated to high achievement and genuinely concerned about employee job satisfaction. In order for us to maintain high standards of excellence, we endeavor to have the finest personnel and only acquire those whom we consider to not only meet the high standards we set for ourselves as a firm, but those who will also blend with the firm culture. Your success is important to all of us. -Life and AD&D Insurance -401(k) Plan – Competitive Employer Match -Mentorship programs -Cell phone -Supplemental benefits -Paid time off and paid holidays -Voluntary Plans (Supplement Health, Critical Illness/Cancer, Accident) -Flexible Spending Accounts with Debit Card -Voluntary Life with Dependent Coverage -Short-Term and Long-Term Disability -Medical, Vision and Dental Insurance -Flexible work schedules

About Chen Moore And Associates

-Operates across water, sewer, transportation, environmental, landscape, planning, and construction engineering projects. -Maintains a reputation for serving municipal, educational, healthcare, commercial, and residential markets. -Blends technical expertise with storytelling in planning services, strengthened by the addition of NZ Consultants for urban planning.

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