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Executive Assistant
fixfire®
Supporting Operations & Finance Manager in administration, compliance, HR, and office management across two sites.
19d ago
Junior (1-3 years), Intermediate (4-7 years)
Full Time
Coventry, England, United Kingdom
Office Full-Time
Company Size
1500+ globally Employees
Service Specialisms
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Sector Specialisms
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Role
What you would be doing
asset register
calendar management
procurement support
compliance docs
office coordination
hr support
- Maintain accurate asset registers, including IT, vehicles, and equipment
- Manage the Operations & Finance Manager's diary, meetings, and appointments
- Support procurement and inventory management
- Assist with compliance documentation (PQQs, ISO, BAFE audits)
- Oversee day-to-day office operations and coordinate with suppliers and contractors
- Act as liaison with internal and external stakeholders
- Draft reports, correspondence, and presentations; coordinate company events
- Help implement health & safety processes across both sites
- Prepare agendas, take minutes, and track follow-up actions
- Provide confidential HR support, including onboarding and secure record-keeping
What you bring
office management
ms office
asset management
compliance docs
organisational skills
communication
- Proven experience as an Executive Assistant, Office Manager, or similar
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Experience in compliance documentation or external audits
- Facilities or asset management experience
- Excellent organisational and time-management skills
- Familiarity with HR and health & safety processes
- Knowledge of finance or operations functions
- High levels of integrity and discretion when handling sensitive information
- Strong written and verbal communication skills (in person, phone, email, and MS Teams)
- Ongoing training and development opportunities
- A supportive environment where you're more than just a number
- Opportunities to make a real difference with your ideas
- Competitive remuneration
- Your birthday as an extra day's holiday
- Competitive salary + excellent benefits
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- yes, for compliance documentation, iso, bafe audits, and secure record-keeping
Company
Overview
Nope
Culture + Values- Bring your expertise in software development
- Bring your creativity and problem-solving skills
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- Bring your expertise in software development
- Bring your creativity and problem-solving skills
- Bring your expertise in software development
- Bring your creativity and problem-solving skills
Lorem ipsum dolor sit amet, consectetur adipiscing elit. Etiam tortor lacus, ultrices eu purus sit amet, ullamcorper maximus lacus. Suspendisse in iaculis massa, in ullamcorper quam. Interdum et amet.
- Bring your expertise in software development
- Bring your creativity and problem-solving skills
Articles
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