Description

Branch Civil is searching for a Project Clerk to join our well-established and growing company. The Project Clerk is a resource and support for our Project Teams. This position will be responsible for maintaining the field office location and acting as a liaison between field employees and corporate office support services.

• Assist the Project Management Team in opening and closing job site offices and job sites
• Order office supplies for jobsites
• Review Foreman’s Daily Reports for accuracy
• Enter payroll, equipment, and BCI production from Foreman’s Daily Reports and file electronically into the project files daily
• Review vacation/sick leave spreadsheet for accurate accounting of leave
• Prepare recaps for superintendents to review and make necessary adjustments
• Transmit expense and per diem reports to the payroll department
• Report meter readings to equipment management department every Monday by 3 p.m. (East)
• Create and update Miss Utilities tickets per project management team requests and vault
• Issue field purchase orders as required and route for approval
• Receive and scan all equipment/vehicle receipts to the equipment management department
• Receive and scan all vendor delivery tickets for the project, file electronically, and distribute copies to owners if required
• Review and process incoming invoices for quantity and pricing accuracy, attaching delivery tickets electronically
• Contact vendors when invoices do not match tickets or purchase order pricing
• Assist with onboarding new hires
• Scan files and send weekly safety toolbox meetings to the safety department
• Submit required project‑specific safety items to the safety department
• Perform VDOT trainee reporting as required

Requirements

The role requires a high school diploma, with an Associate’s degree in Business preferred. Candidates should have two or more years of relevant experience, ideally in construction. The successful applicant must be able to work independently, be detail‑oriented, and possess strong analytical and organizational skills. Excellent verbal and written communication, proficiency with Microsoft Office, and the ability to handle multiple tasks in a fast‑paced environment are also required.

Key competencies include communication, computer skills, coordinating project activities, dependability, quality focus, sense of urgency, and supporting coworkers. Travel is limited but may be required occasionally.

The position involves regular verbal communication and hearing, as well as frequent use of hands for handling and reaching. It is a full‑time hourly role, typically 40 hours per week, with occasional early starts or late finishes to meet critical deadlines.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance