Senior Proposal Coordinator

Description

• Gather information, conduct market research about prospects/clients/projects, and participate in the development of various business collateral to support continued strategic growth
• Generate reports on marketing efforts
• Develop pursuit outlines
• Lead all phases of the pursuit process from kick-off meeting to production and delivery and proposal closeout
• Administrative duties related to marketing such as filing, data input, etc.
• Research websites, newspapers, magazines and other business publications in search of project opportunities for professional services. When opportunities are found, enter data for these opportunities into marketing database (CRM), track leads and associated go/no go decisions, and wins or losses.
• Produce consistently compliant high-quality submissions while delivering exceptional customer service
• Assist with presentation preparation, presentation materials, etc.
• Prepare major sections of pursuits, including but not limited to project descriptions and resumes, tailored for specific pursuit. Work with Subject Matter Experts (SMEs) to develop other pursuit content
• Participate in pre-proposal meetings, kick-off meetings, debriefings, etc.
• Participate as needed in external marketing activities such as professional associations/organizations, conferences, exhibitions, etc.
• Provide organizational support of office, regional and corporate marketing efforts
• Provide input on pursuit teaming, content, win strategy, and storyboarding
• Assist with training of other marketing staff
• Work closely and interact with technical staff, administrative staff, and marketing staff in other offices, as well as outside vendors, subconsultants, and clients
• Complete data entry for Marketing databases, tracking leads go/no go, and wins or losses
• Lead, prepare, and review standard government form proposals, expressions of interest, technical proposals, award submissions, and presentations.
• Coordinate pursuit production (typing, graphics, editing, and reproduction), printing and delivery, with emphasis on quality assurance/quality control
• Interact with marketing staff in other offices, technical staff, vendors and clients
• Maintain visually-appealing marketing materials including resumes, boilerplate information, project descriptions, photographs, subconsultant information, etc.

Requirements

• Experience with graphics and publishing software
• Proficient in Microsoft Office Suite, Adobe InDesign, and CRM Systems
• Adhere to JMT’s Quality Management System (QMS), ISO 9001:2015 Marketing procedures
• Understanding of marketing principles
• Bachelor’s degree in Marketing, Business, Communications or related field or equivalent years of experience
• Knowledge of the RFP structure and proposal process
• 7+ years of related experience; AEC industry experience preferred

Benefits

• Paid Leave Time
• Education Reimbursement program
• Affordable & widely accepted health, dental and vision insurance
• Paid Holidays
• Excellent 401K Retirement Plan

Training + Development

Interview process

Visa Sponsorship

Security clearance