Legal Coordinator II

Description

• Obtain supporting documentation (e.g., title insurance, surveys, third‑party reports)
• Enhance and maintain the Legal SharePoint site and other workflows that help the Legal Group manage work and serve the company
• Coordinate conference calls and schedule meetings across busy calendars
• Gather relevant data from internal systems, external sources, and legal documents
• Arrange travel and prepare expense reports
• Support Legal systems such as eBilling and subsidiary management
• Accurately enter and maintain matter data in case management, compliance databases, and other tracking tools; run reports as needed
• Maintain a regular in‑office presence to support document handling, communication, and direct collaboration with the Legal team and cross‑functional partners (hybrid schedule noted above
• Help coordinate litigation activities and due diligence
• Manage mailings; format, edit, and print memos; and process invoices
• Draft letters and notices; assist with document preparation and legal research
• Maintain and monitor compliance tools and systems (data input, reporting, user follow‑up)

Requirements

• Helpful experience: Prior support as a paralegal, legal coordinator, or legal‑support role is helpful but we are prepared for the right candidate to learn and grow into the role
• 4+ years as an administrative assistant supporting a multi‑person department or executive(s)
• Education: College degree preferred (depending on relevant experience)

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance