Executive Administrator

Description

• Manage multiple executive calendars, including internal and external meetings, travel schedules, and priority alignment.
• Prepare, edit, and process a wide range of documents—letters, spreadsheets, memorandums, forms, and reports—often requiring research, data comparison, and handling of confidential information.
• Serve as a liaison between executives, internal departments, external partners, and other stakeholders.
• Coordinate all logistics, including travel arrangements, venue selection, catering, dinners, virtual meeting setup, and on‑site hosting responsibilities.
• Develop and maintain organized filing systems to ensure quick access to departmental and executive documentation.
• Process invoices across multiple departments and manage approvals for administrative items such as expense reports, PTO requests, and supply orders.
• Support problem resolution, coordinate schedules, and help maintain strong working relationships across the organization.
• Assist with additional assignments, initiatives, and special projects as requested by executives or department leadership.
• Plan and execute multiple large meetings and events annually, involving internal teams, external stakeholders, and cross‑functional partners.
• Arrange comprehensive business travel for multiple executives, including flights, hotels, ground transportation, and itinerary preparation.
• Anticipate scheduling needs and proactively resolve conflicts to ensure executives' time is optimized.
• Copy, file, and archive materials as needed to support efficient recordkeeping.\
• Screen and route incoming calls, providing information or directing inquiries appropriately.

Requirements

• Advanced proficiency in Microsoft Office Suite and virtual meeting platforms.
• Exceptional attention to detail, excellent written and verbal communication skills, and a strong sense of urgency in managing tasks and deadlines.
• Proven experience in executive-level administrative support or similar experiences.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Ability to handle confidential information with discretion and professionalism.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance