Business Operations Administrator

Description

• Setting up new projects in construction accounting system with accurate job cost code and sales tax bucketing
• Receive and process tax exemption forms, coordinating with the Tax Department for approval
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines
• Process customer credit applications, working with sales personnel and potential
• Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
• Assists with tracking of new sales contracts and monthly reporting to management
• Collections- ensures payments are made against applications for payment within contractually agreed deadlines
• Accounts Receivable- Submits request to customers as contractually scheduled; Reports monthly billings to be reviewed by management
• Prepare and coordinate logistics for training
• Assists business units and respond to financial questions/concerns to meet business needs
• Investigates and resolves balance sheet reconciling items on a timely basis
• Process and validate sales and service orders, including PO verification and freight management.
• Occasionally moves materials or equipment weighing up to
• Assists Project Managers in creating purchase orders
• Works safely always, and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
• Accounts Payable- tracks and records invoices from suppliers and subcontractors; Assist with payments to vendors and credit balance returns to customers
• Monitor and process RPO payoffs for

Requirements

• Bachelor’s Degree in Accounting required
• Excellent organizational, planning, multi-tasking, and time management skills, deadline oriented
• Up to three years of applicable experience required
• Frequently works at fast pace with unscheduled interruptions
• Strong research, problem solving and investigation skills
• Knowledge of construction accounting principles, budget preparation, and strong business acumen
• Ability to work in fast paced environment with frequent interruptions
• Knowledge of GAAP (generally accepted accounting principles) as it applies to the construction industry and company
• Up to 5%
• Working knowledge in the use of computer programs and systems utilized by the company (Accumatica, Microsoft Dynamics, Excel, etc.)
• This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery, file cabinets,
• Strong interpersonal communication skills including both written and oral
• This role frequently communicates with others, must be able to exchange accurate information in these situations
• High school diploma or equivalent required
• Ability to work independently and manage a team in a fast-paced, high-volume environment with emphasis on accuracy and timeliness
• Excellent interpersonal skills to establish working relationships with multiple departments and various levels of the organization

Benefits

• A comprehensive and robust benefits program that includes complete health care, 401(k) matching & Profit-Sharing plan (ROTH and traditional), paid holidays, and a front-loaded PTO program.
• A competitive salary, commensurate with your experience and competencies.
• An employee development program with professional development staff that allows you to grow your skills and build your competencies to prepare you for future opportunities at HOLT.
• A Tuition Reimbursement program to support the pursuit of accredited college courses.

Training + Development

Interview process

Visa Sponsorship

Security clearance