Ship (FedEx, UPS) various documents, collateral, marketing materials, IT equipment to support CEO and HQ office needs
Maintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate
Work closely with other Executive and Administrative Assistants within the organization on collaborative projects
Calendar management for Chief Executive Officer, including maintaining an executive calendar of core business planning and industry events
Manage internal branding program through development, procurement, distribution, and financial tracking of branded collateral
Plan and coordinate key internal and external events for executive leadership team (i.e. customer trips, offsite executive meetings, holiday parties, business update meetings, team building activities)
Partner with People and IT teams to ensure Brite Sign technology is utilized as a tool to provide branded and timely dissemination of internal communication, creating templates for site focused content and acting as corporate administrator of the software.
Ensure the development of clear, concise, and error-free communications and collateral with an understanding of employee needs and company/culture tone of voice
Schedule, book, and coordinate domestic and international travel (including flights, ground transportation, hotels) for Chief Executive Officer, if requested
Welcome candidates, customers and guests, providing a warm, red-carpet experience
Centralize the planning and coordination of Afinitas service and recognition programs to create a highly organized and culturally aligned experience
Manage the monthly creation, translation and distribution of the company newsletter; source stories and develop creative content to illustrate and bring to life company culture and values, along with highlighting People and Culture efforts
Field calls and forward requests to appropriate team members where necessary
Assist in onboarding new team members in the St. Louis office
Requirements
powerpoint
canva
associate degree
ms office
problem solving
executive
Strong skills with visual tools like Power Point and/or Canva
This role requires the ability to lift and move items up to 30 lbs, pack and ship materials, count inventory, stand and walk for long periods of time (up to 10 hours a day during events)
This is an office position that spends time in manufacturing facilities. The employee must be able to correctly wear and use any Personal Protective Equipment (PPE) required by the employer when in the manufacturing area.
Associates Degree in Business, Communications, Marketing, English or other related field, preferred
Ability to manage multiple tasks simultaneously and adapt to shifting priorities
Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future
Excellent organizational skills and attention to detail
Positive mindset with a problem solver “can-do” attitude
Ability to work with confidential materials and quickly build trust among key stakeholders
High level of proficiency in MS Office Suite (Outlook, Word, Excel), in addition to Microsoft Teams and SharePoint
Previous executive experience from a similar profession/corporate background
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
no work authorization sponsorship will be provided; candidates must already be authorized to work in the u.s.
Security clearance
pre‑employment screening may include drug testing, reference checks, employment verification, background screening, and skills assessments.
Company
Overview
Years of expertise make them a trusted provider of technology and equipment to the precast concrete industry.
They focus on delivering cutting-edge machinery, automation, and services that streamline production processes.
They offer products that support the manufacturing of precast concrete elements used in a range of construction sectors.
Their global presence ensures they can provide localized support and service to clients worldwide.
They specialize in delivering solutions for industrial, commercial, and infrastructure projects, focusing on water resources and heavy civil work.
They are committed to pushing the boundaries of technology and innovation in the precast concrete industry.
Culture + Values
Customer first: We are focused on our customers and prioritize their needs.
Integrity: We act with honesty and transparency in all our business dealings.
Innovation: We strive to continually improve and innovate in everything we do.
Collaboration: We work together across teams and businesses to achieve our common goals.
Excellence: We are committed to delivering high-quality solutions and services.
Environment + Sustainability
2050 Target
Net Zero Commitment
Aims to achieve net zero emissions by 2050.
Commitment to reducing carbon emissions across global operations.
Sustainable product design and lifecycle management.
Implementing energy-efficient technologies in manufacturing processes.
Inclusion & Diversity
Focused on creating an inclusive work environment where all voices are heard.
Promoting gender equality in leadership and technical roles.
Measuring diversity through recruitment, retention, and promotion data.