Executive Assistant

Description

• Ship (FedEx, UPS) various documents, collateral, marketing materials, IT equipment to support CEO and HQ office needs
• Maintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate
• Work closely with other Executive and Administrative Assistants within the organization on collaborative projects
• Calendar management for Chief Executive Officer, including maintaining an executive calendar of core business planning and industry events
• Manage internal branding program through development, procurement, distribution, and financial tracking of branded collateral
• Plan and coordinate key internal and external events for executive leadership team (i.e. customer trips, offsite executive meetings, holiday parties, business update meetings, team building activities)
• Partner with People and IT teams to ensure Brite Sign technology is utilized as a tool to provide branded and timely dissemination of internal communication, creating templates for site focused content and acting as corporate administrator of the software.
• Ensure the development of clear, concise, and error-free communications and collateral with an understanding of employee needs and company/culture tone of voice
• Schedule, book, and coordinate domestic and international travel (including flights, ground transportation, hotels) for Chief Executive Officer, if requested
• Welcome candidates, customers and guests, providing a warm, red-carpet experience
• Centralize the planning and coordination of Afinitas service and recognition programs to create a highly organized and culturally aligned experience
• Manage the monthly creation, translation and distribution of the company newsletter; source stories and develop creative content to illustrate and bring to life company culture and values, along with highlighting People and Culture efforts
• Field calls and forward requests to appropriate team members where necessary
• Assist in onboarding new team members in the St. Louis office

Requirements

• Strong skills with visual tools like Power Point and/or Canva
• This role requires the ability to lift and move items up to 30 lbs, pack and ship materials, count inventory, stand and walk for long periods of time (up to 10 hours a day during events)
• This is an office position that spends time in manufacturing facilities. The employee must be able to correctly wear and use any Personal Protective Equipment (PPE) required by the employer when in the manufacturing area.
• Associates Degree in Business, Communications, Marketing, English or other related field, preferred
• Ability to manage multiple tasks simultaneously and adapt to shifting priorities
• Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future
• Excellent organizational skills and attention to detail
• Positive mindset with a problem solver “can-do” attitude
• Ability to work with confidential materials and quickly build trust among key stakeholders
• High level of proficiency in MS Office Suite (Outlook, Word, Excel), in addition to Microsoft Teams and SharePoint
• Previous executive experience from a similar profession/corporate background

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance