Real estate services and property management in the Middle East, with a focus on commercial and residential sectors.
Manage adding, removing, and updating WhatsApp groups.
Support internal and external communication with developers and other partners.
Assist HR with leave updates on the system.
Assist in coordinating interviews, meetings, and onboarding requirements.
Monitor staff attendance for HR and payroll purposes.
Greet and assist visitors, clients, employees, and candidates professionally.
The Receptionist will be responsible for managing front-desk operations, ensuring smooth daily office functioning, and providing essential administrative and HR support. This role acts as the first point of contact for visitors and employees, ensuring a professional and welcoming environment.
Contact new joiners and assist in preparing their welcome kits.
Manage Developer Portal credentials and Genie Map user setup.
Support HR with documentation: scanning, filing, data entry, and maintaining employee records.
Prepare and send the Daily Attendance Report.
Provide office assistance and support to the Admin team.
Support company announcements and internal communication.
Manage interview and meeting room bookings.
Maintain an updated staff list and handle internal announcements.
Handle any additional administrative or HR-related tasks assigned by management.
Handle day-to-day office tasks such as preparing coffee, and other hospitality duties.
Update internal templates (leave forms, salary/commission advance forms, etc.).
Answer and direct phone calls, emails, and general inquiries.
Coordinate business card requests and issue NOCs when required.
Assist with office technical work including work permit requests or related documentation.
Handle WhatsApp tasks, including group communications.
Proven experience as a receptionist, administrative assistant, or similar role.
Strong organizational and attention-to-detail skills.
Ability to work independently and handle confidential information.
Professional appearance and customer-service mindset.
Real Estate Experience
Proficiency in MS Office (Excel, Word, Outlook).
Strong communication and interpersonal skills.
Ability to multitask and manage time efficiently.