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Property Administrator
Transwestern
Provide admin support for property management, lease admin, reporting & tenant relations.
9d ago
Junior (1-3 years)
Full Time
Houston, TX
Office Full-Time
Company Size
2,000 Employees
Service Specialisms
Agency Leasing
Asset Services
Capital Markets
Consulting Services
Tenant Advisory + Workplace Solutions
Investment Services
Technology
Advisory Groups
Sector Specialisms
Healthcare
Industrial
Net Lease
Non-Profit
Data Center
Life Sciences
Manufacturing
Call Center
Role
What you would be doing
contract tracking
financial spreadsheets
lease administration
invoice processing
bid coordination
tenant relations
- Maintain tenant contact, vendor contact list, and insurance information.
- Order and maintain adequate stock of office supplies.
- Track and file contracts and insurance certificates. Maintain follow-up system for expiration.
- Prepare and distribute tenant move-in packages; order tenant gifts as needed.
- Prepare financial spreadsheets.
- Maintain lease and property files.
- Invoice tenant rebills (meter readings, HVAC, etc.).
- Greet tenants, prospective tenants, vendors, and guest.
- Order tenant door plaques and directory strips; maintain property signage.
- Promote and foster positive relationships with tenants and owners.
- Prepare and coordinate bid proposals and service contracts and approved invoices.
- Schedule and coordinate meetings/special events as requested.
- Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.
- Assist with monthly and quarterly management reports as well as annual budget preparation.
- Maintain parking/building access card records.
- Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
- Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.
- Notify participants of meetings, and their responsibilities and any changes in plans or schedules.
What you bring
college degree
ms365
excel
word
outlook
argus
- Strong customer service orientation.
- Exceptional oral and written communication skills.
- Must be able to handle multiple projects, changing priorities and a continually heavy workload.
- Ability to keep information strictly confidential.
- At least 1-2 years of clerical, administrative duties (real estate experience is a plus).
- College Degree
- Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.
- Argus, accounting software such as MRI or Skyline proficiency preferred.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- candidates must pass pre‑employment background checks covering criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
- a drug screen is required prior to starting employment.
- background checks are performed after a job offer is extended.
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Company
Overview
- Founded with a focus on real estate services, Transwestern has become a leader in commercial real estate.
- The company specializes in delivering integrated services across investment, development, and management.
- Known for their expertise in both the commercial and industrial sectors, they offer tailored solutions for clients.
- With a robust presence in the U.S., Transwestern has completed numerous landmark projects across key cities.
- Transwestern has cultivated a reputation for innovation in asset management and real estate brokerage services.
- Their commitment to providing strategic insights in the real estate market has led to long-term success and partnerships.
- Notable for their work in revitalizing urban spaces and creating sustainable, high-performance buildings.
- Integrity - We do the right thing, even when no one is looking.
- Collaboration - We believe in the power of teamwork to achieve results.
- Excellence - We set the standard for quality and performance.
- Innovation - We seek creative solutions to continuously improve.
- Accountability - We take responsibility for our actions and outcomes.
- Respect - We treat others with kindness, dignity, and empathy.
2050
Net-Zero Commitment
Aiming to eliminate all carbon emissions by the year 2050, demonstrating leadership in environmental stewardship.
- Committed to energy-efficient solutions and sustainable building practices.
- Integrate sustainability into real estate services and operations.
- Achieved significant energy savings through retrofitting and energy-efficient upgrades.
- Actively seek opportunities to reduce the environmental footprint of managed buildings.
- The company is committed to fostering an inclusive culture and promoting diversity in the workforce.
- The company focuses on increasing gender diversity and providing opportunities for women in leadership roles.
- They support and promote diversity in hiring, retention, and career development initiatives.
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