Administration Assistant at Farrans Construction in Monaghan, County Monaghan, Ireland | Kablio

Role

Description

document control

access control

plant hire

delivery approval

safety monitoring

progress reports

Complete Waste Transfer notes, licenses, and track waste, submit water meter readings and Best Practices from site (Photos). Record sub-contractor waste usage, fuel usage and goods/materials purchased, and record delivery miles of goods and materials delivered to site and record Subcontractor commuting mileage.
Main point of contact for all visitors to site / front of house. Dealing with clients and customers in a professional and friendly manner via email and face to face and ensure all visitors are signed in and have the correct PPE. Assist with inductions on arrival.
Monitoring Safety Observations, Data Entry - Inspection Sheets, Training Attendance Data, Safety Statistics. File LOLER, PUWER paperwork, Traffic Management Inspection Sheets and permits.
Monitor the Quality Duty Chart weekly and check all tasks have been allocated to named personnel.
Document control including inputting data and uploading documents into various systems including Aconex.
Assist Learning and Development team with regards any training on site with either Farrans employees or subcontractors, contact for site Graduates and Apprentices for any queries for the L&D Team.
Manage PPE register and populate charge sheets, manage weekly plant on and off hire and assist with labour invoicing / timesheets.
Manage delivery docket approval process, gain approval from the appropriate team members on site in a timely manner using Coins OA, keep the approved signature list up to date.
Ensure invoices are signed and approved quickly,
Support the Social Value Team achieving targets for the project, liaise with stakeholders and local council, employment partners and local education, produce progress reports, coordinate CCS audits.
Assist HR with onboarding new employees and leavers.
Project Superuser for the access control system, MSite. Issue registration emails to new users and monitor expiry dates for trade cards, run reports and audits.
Carry out general office duties including ordering office supplies, PPE and consumables for site, petty cash, update all information boards on site.

Requirements

communication

microsoft office

teamwork

multi‑tasking

administration

initiative

Excellent communication skills - both written and verbal.
Working knowledge in Microsoft Office packages including Word and Excel.
Confident in asking questions, seeking and clarifying information and have an enthusiasm to learn new experiences and be supportive of and part of a hard-working team.
Able to prioritise, multi-task and an understanding of deadlines and working to achieve these.
Previous Administration experience
Capable of working on own initiative whilst working in a team environment.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1940

Year Founded

Established in 1940, the company has a long-standing presence in the UK construction industry.

eight decades

Operational Lifespan

The company has been actively contributing to major infrastructure and development projects across the UK for over eight decades.

Delivers high-quality projects known for innovation and reliability.
Contributed to major infrastructure projects, showcasing expertise in large-scale national works.
Specializes in sectors including residential, commercial, and infrastructure developments.
Provides comprehensive services across transport, utilities, and energy sectors.
Undertakes impactful projects that enhance local communities and drive economic growth.

Culture + Values

They always strive to leave communities and places better than they found them.
They act as good neighbors by mitigating the impact of their operations, such as noise, dust, and traffic.
They promote, advocate for, and encourage diversity and inclusion throughout the company.
They have a fully representative workforce where everyone is included and supported with equal access to opportunities.
They believe in continuous improvement, innovation, and value engineering.
They proactively adopt Modern Methods of Construction to drive safer, faster, and greener delivery.

Environment + Sustainability

50% Reduction

CO₂ Emissions

Reduce Scope 1 and 2 CO₂e emissions by half by 2030, in alignment with the Paris Climate Agreement.

Net Zero by 2040

Climate Commitment

Achieve carbon neutrality by 2040 as part of the Climate Pledge.

Zero Waste by 2030

Circular Economy

Eliminate avoidable waste sent to landfill by 2030 through sustainable practices.

Decrease use of virgin materials, design out waste at source, and promote water-saving practices.
Address embodied emissions in line with PAS 2080.
Commit to environmental protection & biodiversity—zero harm, nature-based solutions, partnerships with NGOs, biodiversity volunteering.
Achieved platinum status in Business in the Community Environmental Benchmarking Survey for environmental management.
Internal BREEAM Manager ensures BREEAM assessments and best practices on projects.
Platinum-level engagement with the Supply Chain Sustainability School (Gold Status).

Inclusion & Diversity

Representative workforce

Equal opportunities for all employees

Ensures that all employees have equitable access to opportunities, fostering a culture of inclusivity and fairness.

Support systems for advancement

Leadership development programs

Provides tools and networks that help employees advance into leadership roles, particularly for underrepresented groups.

Challenging barriers in roles

Equal access in construction and engineering

Works to identify and eliminate obstacles that prevent individuals from entering or advancing in construction and civil engineering roles.

Articles

Projects

Careers

Sustainability

Role

Description

document control

access control

plant hire

delivery approval

safety monitoring

progress reports

Complete Waste Transfer notes, licenses, and track waste, submit water meter readings and Best Practices from site (Photos). Record sub-contractor waste usage, fuel usage and goods/materials purchased, and record delivery miles of goods and materials delivered to site and record Subcontractor commuting mileage.
Main point of contact for all visitors to site / front of house. Dealing with clients and customers in a professional and friendly manner via email and face to face and ensure all visitors are signed in and have the correct PPE. Assist with inductions on arrival.
Monitoring Safety Observations, Data Entry - Inspection Sheets, Training Attendance Data, Safety Statistics. File LOLER, PUWER paperwork, Traffic Management Inspection Sheets and permits.
Monitor the Quality Duty Chart weekly and check all tasks have been allocated to named personnel.
Document control including inputting data and uploading documents into various systems including Aconex.
Assist Learning and Development team with regards any training on site with either Farrans employees or subcontractors, contact for site Graduates and Apprentices for any queries for the L&D Team.
Manage PPE register and populate charge sheets, manage weekly plant on and off hire and assist with labour invoicing / timesheets.
Manage delivery docket approval process, gain approval from the appropriate team members on site in a timely manner using Coins OA, keep the approved signature list up to date.
Ensure invoices are signed and approved quickly,
Support the Social Value Team achieving targets for the project, liaise with stakeholders and local council, employment partners and local education, produce progress reports, coordinate CCS audits.
Assist HR with onboarding new employees and leavers.
Project Superuser for the access control system, MSite. Issue registration emails to new users and monitor expiry dates for trade cards, run reports and audits.
Carry out general office duties including ordering office supplies, PPE and consumables for site, petty cash, update all information boards on site.

Requirements

communication

microsoft office

teamwork

multi‑tasking

administration

initiative

Excellent communication skills - both written and verbal.
Working knowledge in Microsoft Office packages including Word and Excel.
Confident in asking questions, seeking and clarifying information and have an enthusiasm to learn new experiences and be supportive of and part of a hard-working team.
Able to prioritise, multi-task and an understanding of deadlines and working to achieve these.
Previous Administration experience
Capable of working on own initiative whilst working in a team environment.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1940

Year Founded

Established in 1940, the company has a long-standing presence in the UK construction industry.

eight decades

Operational Lifespan

The company has been actively contributing to major infrastructure and development projects across the UK for over eight decades.

Delivers high-quality projects known for innovation and reliability.
Contributed to major infrastructure projects, showcasing expertise in large-scale national works.
Specializes in sectors including residential, commercial, and infrastructure developments.
Provides comprehensive services across transport, utilities, and energy sectors.
Undertakes impactful projects that enhance local communities and drive economic growth.

Culture + Values

They always strive to leave communities and places better than they found them.
They act as good neighbors by mitigating the impact of their operations, such as noise, dust, and traffic.
They promote, advocate for, and encourage diversity and inclusion throughout the company.
They have a fully representative workforce where everyone is included and supported with equal access to opportunities.
They believe in continuous improvement, innovation, and value engineering.
They proactively adopt Modern Methods of Construction to drive safer, faster, and greener delivery.

Environment + Sustainability

50% Reduction

CO₂ Emissions

Reduce Scope 1 and 2 CO₂e emissions by half by 2030, in alignment with the Paris Climate Agreement.

Net Zero by 2040

Climate Commitment

Achieve carbon neutrality by 2040 as part of the Climate Pledge.

Zero Waste by 2030

Circular Economy

Eliminate avoidable waste sent to landfill by 2030 through sustainable practices.

Decrease use of virgin materials, design out waste at source, and promote water-saving practices.
Address embodied emissions in line with PAS 2080.
Commit to environmental protection & biodiversity—zero harm, nature-based solutions, partnerships with NGOs, biodiversity volunteering.
Achieved platinum status in Business in the Community Environmental Benchmarking Survey for environmental management.
Internal BREEAM Manager ensures BREEAM assessments and best practices on projects.
Platinum-level engagement with the Supply Chain Sustainability School (Gold Status).

Inclusion & Diversity

Representative workforce

Equal opportunities for all employees

Ensures that all employees have equitable access to opportunities, fostering a culture of inclusivity and fairness.

Support systems for advancement

Leadership development programs

Provides tools and networks that help employees advance into leadership roles, particularly for underrepresented groups.

Challenging barriers in roles

Equal access in construction and engineering

Works to identify and eliminate obstacles that prevent individuals from entering or advancing in construction and civil engineering roles.

Articles

Projects

Careers

Sustainability