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Contract Administrator
Riocan Real Estate Investment Trust
Manage construction contracts, documentation, compliance, and reporting.
9d ago
Junior (1-3 years)
Full Time
Toronto, Ontario, Canada
Office Full-Time
Company Size
306 Employees
Service Specialisms
Property leasing services
Property development
Property management
Property investment services
Property rentals
Sector Specialisms
Retail
Mixed-use
Residential Rental
Transit-oriented Development
Role
What you would be doing
quarterly reporting
contract reporting
invoice verification
document management
compliance monitoring
yardi administration
- Prepare and present Quarterly reports as required
- Generate regular reports on contract status, change orders, claims, and other key metrics.
- Verify accuracy of project and vendor information on invoices.
- Maintain organized records of all contract documents, correspondence, amendments, and approvals.
- Identify potential risks and assist in developing mitigation strategies.
- Assist Vendors submitting invoices to the Vendor Café platform.
- Support internal and external audits related to contract administration.
- Support budgeting and forecasting efforts by providing contract-related insights.
- Prepare, review, and administer jobs, contracts, subcontracts, purchase orders, and change orders inside and out of the Yardi system.
- Review and prepare Tenant and vendor correspondence as may be required.
- Ensure all contractual documents are compliant with legal standards and company policies.
- Ensure all project documentation is up-to-date and accessible to relevant stakeholders.
- Assist in the preparation of project close-out documentation.
- Audit a project sample in groups at a Quarterly interval
- Monitor compliance with contract terms, insurance requirements, bonding, and regulatory obligations.
What you bring
yardi
microsoft office
problem solving
analytical
communication
detail oriented
- Yardi proficiency not required but will be considered an asset
- Integrity and Analysis of Vendor management data
- Exceptional written and verbal communication skills.
- 2 years of experience in administrative role within property management or construction.
- Proven analytical and problem-solving abilities.
- Proficient in Microsoft Office Suite of programs.
- Detail-oriented with the ability to manage multiple priorities.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
Founded 1993
Year Established
The company was established in 1993, marking its origins as a prominent real estate investment trust in Canada.
- Specializes in the ownership, development, and management of retail and mixed-use properties.
- Focuses on creating high-quality urban developments in prime locations across Canada.
- Has a diverse portfolio, which includes major retail centers, residential developments, and mixed-use projects.
- Well-known for its strategic approach to acquisitions and its innovative development strategies.
- Operates in major urban centers, targeting areas with high foot traffic and strong community demand.
- Known for partnering with leading retailers, bringing a mix of national and local brands to its properties.
- Aims to create sustainable, vibrant communities with easy access to essential services and transit.
- Properties are known for their architectural quality, strategic location, and long-term growth potential.
- Accountability: We take ownership of our actions and results.
- Collaboration: We work together as one team to deliver on our promises.
- Innovation: We continually seek creative solutions to enhance our performance.
- Integrity: We act with honesty and transparency in everything we do.
- Customer-Focused: We prioritize the needs of our customers in all our decisions.
2050 Target
Greenhouse Gas Emissions
This company aims to achieve net zero greenhouse gas emissions by the year 2050, reflecting a significant commitment to sustainability.
12% Reduction
Energy Consumption
The company has successfully reduced its energy consumption by over 12% across its portfolio since 2017, showcasing progress in efficiency.
70% Diversion
Waste Management
This organization has achieved an average waste diversion rate of 70% across its properties, emphasizing materials reuse and recycling efforts.
- The company is committed to sustainable building practices, including energy-efficient designs and LEED certifications.
30%
Percentage of Senior Leadership
Women make up 30% of senior leadership roles as of 2022.
- Has clear goals to increase female representation in leadership roles.
- Has a formal mentorship program aimed at developing diverse talent across all levels.
- Monitors workforce diversity with specific strategies to enhance inclusion in recruitment.
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