HDR provides architecture, engineering, environmental, and construction services for infrastructure projects.
Supports project managers on federal projects handling docs, finances, meetings, and coordination.
14 days ago ago
Junior (1-3 years)
Full Time
United States-Nebraska-Omaha
Office Full-Time
Company Size
10,000 Employees
Service Specialisms
Architecture
Engineering
Construction services
Environmental services
Urban planning
Project Management
Design
Consulting
Sector Specialisms
Architecture
Asset Management
Coastal Engineering & Restoration
Commissioning & Operations
Economics & Finance
Engineering
Environmental Sciences
Healthcare
Role
Description
document management
rfi logs
submittal tracking
projectwise
specsintact
expense reporting
Maintain RFI Logs and records
Set up project meetings and prepare detailed minutes of meetings
Document Management. Establish a document filing, distribution, retrieval, and management system that provides for the identification of critical project records, and distribution, tracking, action notification and status reporting of items requiring iterative review and comment, response or signature to reach closure.
Responsible for uploading documents to our inhouse filing systems (ProjectWise and/or Newforma)
Perform project filing of hardcopy documentation.
Maintain submittal schedule and records
Assist in project closeout activities as directed
Log project controls documentation and generate tracking reports
Administration of O&M manual reviews
Assist with coordinating the work of multidiscipline design teams.
Assist with preparing expense reports
Administration of Submittal requirements
Create, develop and edit PDF files, Word documents and templates, Excel spreadsheets and charts and PowerPoint presentations based on input from project team members. Other software may be used on a project specific basis.
Download project financial information as directed
Work collaboratively with peers in Omaha and other HDR offices
Perform project construction administration activities:Document Management. Establish a document filing, distribution, retrieval, and management system that provides for the identification of critical project records, and distribution, tracking, action notification and status reporting of items requiring iterative review and comment, response or signature to reach closure.Administration of Submittal requirementsAdministration of O&M manual reviewsMaintain submittal schedule and recordsMaintain RFI Logs and recordsLog project controls documentation and generate tracking reportsAble to conduct Project communication and Project collaboration system workshops with project teams and Owners.
Download required HDR project initiation documents and assist as directed to complete
Manage and edit project specific specifications, including federal Unified Facility Guide Specifications (UFGS) using SpecsIntact software.
Support project team members on the completion of documents, including supporting the formatting, word processing, editing and organization of project documents, reports and correspondence
Download required HDR project execution documents and assist as directed to complete
Assist Project Managers or Designees’:Download required HDR project initiation documents and assist as directed to completeDownload required HDR project execution documents and assist as directed to completeUpdate project financial records as directedDownload project financial information as directedApply company quality assurance guidelines and procedures for project document management throughout projectAssist with preparing expense reportsAssist with preparing project progress reports for monthly invoicingSet up project meetings and prepare detailed minutes of meetingsPerform project filing of hardcopy documentation.Assist in project closeout activities as directedManage and edit project specific specifications, including federal Unified Facility Guide Specifications (UFGS) using SpecsIntact software.Assist with coordinating the work of multidiscipline design teams.
Assist with preparing project progress reports for monthly invoicing
Update project financial records as directed
Apply company quality assurance guidelines and procedures for project document management throughout project
Requirements
billing
bachelor's
architecture
adobe acrobat
multitasking
federal
Billing and financial management experience.
Bachelor's degree preferred.
Previous experience at an Architecture/Engineering firm.
Excellent at multitasking with minimal supervision.
Adobe Acrobat or Bluebeam ReVu PDF editing software experience preferred.