Commercial Administrator

Description

• Providing administration support to the Quantity Surveying and Operational Teams relating to commercial and contractual issues
• Liaising between Procurement and Accounts to support the resolution of any invoicing/order queries
• Work to best safe practice and ensure actions do not cause harm unto themselves or others
• Compliance to ensure no deliberate breaches in security information and/ or systems
• Ensure all minimum training requirement are met in compliance with the relevant ISO standards
• Supporting and ensuring all Company policies and procedures are strictly adhered to regarding commercial management of our clients and Sub-Contrators, including payment schedules, applications, certifications, variations, contract notices/conditions, etc.
• Working to reduce, renew and recycle any waste on and off our sites including our offices
• Maximise customer satisfaction with the services provided by GBE Converge
• Reviewing Sub-Contractor applications and allowances on variation accounts
• Ensuring that any overdue retention that is due to us is kept to a minimum
• Continually monitoring projected costs to completion in line with budget with Project Managers, Contract Director and Commercial Director
• Reviewing and issuing Project Actuals to Project Managers for review
• Producing and managing Monthly Cost Control Reports to the project teams in a timely manner, ensuring information is accurate and challenging the team once returned
• Attending the Monthly Project Commercial Reviews
• Protect the environment and ensure use of toxic materials is avoided where possible
• Employees will not tamper with any issued PPE or plant machinery that it may cause harm unto themselves or others
• Ensuring allowances within Sub-Contract orders for payments
• Reviewing and challenging all ‘Non-recoverable Costs' in terms of reasons how and why they have occurred
• Ensure that any Information Technology ‘incidents' are effectively reported and resolved in a timely fashion (internally or externally)
• Maintain clear desk and screen at all times
• Monitoring the team inbox and ensuring all queries are dealt with in a timely manner

Requirements

• Experience of being proactive
• Compliance to all legislative and British Standard requirements
• Understanding of Construction specific Contract forms including JCT and NEC forms of Contract
• Comprehensive knowledge of Microsoft Products (Excel/Word/PowerPoint/Etc)
• Previous experience using software like Eque2 and Salesforce
• Ability to work to tight deadlines and to be process driven
• Excellent attention to detail, sound problem solving skills and analytical thinking with demonstrable experience of delivering action plans to resolve issues and remedy disputes
• Compliance to associated accreditation bodies schemes from NSI, BAFE, LPCB, FIA and others as required
• Proven record of working well as part of a team and being a positive influencer
• Proactive diary management
• Excellent communication skills and ability to develop good working relationships with a broad range of stakeholders
• Understanding of contractual and commercial knowledge
• Ability to multitask and drive positive change in a fast-moving organisation
• Ability to work using own initiative

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance