Executive Assistant

Description

• Meeting notes and follow up with participants.
• Scheduling meetings, creating agendas and assisting in presentations.
• Maintaining individual and company licenses.
• Generate and produce reports as requested.
• Building positive working relationships with multiple levels of employees and management is required.
• Editing and proofing of Word/Excel documents and PowerPoint presentations.
• Complying with all operating policies, procedures, executed Plans, and Programs is required.
• Assist in planning meetings & training for departments the COO oversees.
• Schedule travel and manage calendar.
• Assist in answering and returning phone calls.

Requirements

• High level of experience in Excel. Use of Macros is required.
• Excellent organizational skills are required.
• Ability to prioritize in a fast-paced multi-task environment is required.
• High School Diploma or GED is required.
• 5+ years of executive administrative experience is required.
• Proven knowledge of Microsoft Office Software (i.e., Word, and particularly Excel) is required.
• Ability to follow-up on tasks and assignments in a timely manner is required.
• Excellent written and verbal communications skills are required.
• Ability to work effectively in a team environment is required.
• Construction industry or engineering experience is a plus.
• Ability to think strategically, make sound decisions, and produce accurate and timely results is required.
• Experience with Microsoft Teams is required.
• Knowledge of general office machines and telephone systems is required.
• Ability to perform basic business mathematical functions is required.
• Ability to work with minimal supervision is required.
• Proven knowledge of Bluebeam is preferred

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance