Executive Assistant

Overview

Provide executive administrative support to the COO, handling clerical, scheduling, reporting, and project tasks.

Key Responsibilities

• report generation
• license management
• document editing
• meeting scheduling
• calendar management
• compliance

Tasks

-Meeting notes and follow up with participants. -Scheduling meetings, creating agendas and assisting in presentations. -Maintaining individual and company licenses. -Generate and produce reports as requested. -Building positive working relationships with multiple levels of employees and management is required. -Editing and proofing of Word/Excel documents and PowerPoint presentations. -Complying with all operating policies, procedures, executed Plans, and Programs is required. -Assist in planning meetings & training for departments the COO oversees. -Schedule travel and manage calendar. -Assist in answering and returning phone calls.

Requirements

• excel
• macros
• microsoft office
• microsoft teams
• bluebeam
• high school

What You Bring

-High level of experience in Excel. Use of Macros is required. -Excellent organizational skills are required. -Ability to prioritize in a fast-paced multi-task environment is required. -High School Diploma or GED is required. -5+ years of executive administrative experience is required. -Proven knowledge of Microsoft Office Software (i.e., Word, and particularly Excel) is required. -Ability to follow-up on tasks and assignments in a timely manner is required. -Excellent written and verbal communications skills are required. -Ability to work effectively in a team environment is required. -Construction industry or engineering experience is a plus. -Ability to think strategically, make sound decisions, and produce accurate and timely results is required. -Experience with Microsoft Teams is required. -Knowledge of general office machines and telephone systems is required. -Ability to perform basic business mathematical functions is required. -Ability to work with minimal supervision is required. -Proven knowledge of Bluebeam is preferred

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About Emcor Group, Inc.

-Delivers electrical, mechanical, and energy solutions across various sectors. -Operates across diverse industries including healthcare, education, transportation, and energy. -Known for managing complex projects and consistently innovating. -Focuses on safety and quality to ensure optimal performance and reliability. -Known for projects such as energy-efficient building systems and cutting-edge transportation solutions. -Maintains presence in both private and public sectors, trusted for high-profile ventures.

Sector Specialisms