Property Manager

Description

• Coordinate and schedule appointments, on-site & off-site meetings and conference calls.
• Provide excellent tenant service. Respond to tenant requests/problems in a timely and courteous manner and generate work orders directed to vendors or maintenance staff. Follow-up with the tenant to ensure satisfactory resolution of the issue. Ensure that there is 24-hour emergency coverage for the property at all times.
• Complete all rent payments bank deposits in a timely fashion (checks and online payments).
• Obtain estimates/bids for repairs at the property. Generate and track Service Orders, approvals and distribution.
• Detailed verification of all invoice amounts and information with approved Service Orders or Contracts.
• Investigate cost reduction opportunities.
• Maintain adequate inventory of all office supplies and contact all vendors when maintenance is required on
• Assist in preparation of transaction related documents.
• Conduct periodic inspections (twice a year) of the property and tenant spaces to ensure compliance with leases and the proper upkeep of the property.
• Read meters and calculate utility bill-backs to tenants if relevant.
• Leasing- Follow up on all leads and schedule appointments for prospective tenant tours to maintain low vacancies.
• Maintain contact and other databases for company.
• Assist corporate accounting with questions related to the property and resolution of vendor issues.
• Comply and submit the company’s weekly reports to management
• Coordinate regular inventories of all business property.
• Ensure that property and lease files are properly maintained and kept up to date in accordance with company policy. Prepare and maintain appropriate tenant lease files, records, correspondence and file notes.
• Make sure all tenants pay, deposit their payments and record such on AppFolio.
• Prepare and submit purchase orders for approval of management prior to making purchases.
• Submit and schedule all payments of property invoices from vendors and record in AppFolio all income and expense transactions.
• Coordinate tenant move-ins.
• Maintain office clerical, filing and record keeping systems.
• Assist with administering tenant occupancy including providing the new tenant with an introduction letter regarding emergency contacts, insurance requirements, rent collection procedures, and maintenance request procedures.
• Become proficient with the AppFolio management software. Coordinate entry of all property information into the software program and establish reporting protocols. Monitor all key dates and reporting within the system.
• Assist in the production of monthly and annual reports inc. reports to the lender.
• Collect and organize all property information in a format for quick reference.
• Prepare and maintain files, prepare expense reports and other administrative forms, copying
• Sort, code and ensure accuracy and compliance with contracts of all property related invoices.
• Ensure proper property coding on invoices.
• Assist the Property Owner with establishment of the Property Management Plan, Preventative Maintenance Policies and Procedures and Property Operations Manual.

Requirements

• Proactive, initiate follow-through.
• Dependable & flexible as well as possessing the ability to maintain a high level of confidentiality.
• Proven team leadership capabilities and experience, with the ability to think out of the box, initiate and achieve goals to improve the performance of the properties
• Preferred but not a must - Bachelor’s Degree from four-year College or University
• Excellent people skills.
• Ability to effectively communicate both orally and in writing with peers, managers and clients.
• Strong working knowledge of MS Word, PowerPoint, Outlook, and Excel.
• Familiarity with property management software (i.e. AppFolio.) a plus.
• Effectively prioritize and multi-task.
• 5+ years of directly relevant Multifamily Property Management experience.
• Strong working knowledge of general office equipment (copiers, printer, scanners, computers).

Benefits

• Medical, dental, vision, life insurance benefits
• Vision insurance
• Bonus based on performance
• Salary $50,000-55,000 compensation commensurate with experience
• Dental insurance
• 401(k) matching
• Health insurance
• Performance Bonus Potential
• Full-time salary position.

Training + Development

Interview process

Visa Sponsorship

Security clearance