Personal Assistant & Project Secretary

Description

• Supporting client events, conferences and internal studio activities
• Managing inboxes, correspondence, reports and project documentation
• Maintaining accurate project and client records across internal systems
• Acting as the first point of contact for visitors, clients and external contacts
• Assisting with fee proposals, bid documentation and prospective project tracking
• Assisting with expenses, timesheets and general office administration
• Providing full project secretarial support, including document control, filing and issuing information
• Managing complex diaries and coordinating meetings across multiple locations and time zones
• Preparing agendas, briefing materials and follow-up actions for meetings
• Coordinating domestic and international travel, including itineraries and logistics

Requirements

• Experience supporting architectural or design projects is advantageous but not essential
• Highly organised with excellent attention to detail and the ability to manage multiple priorities
• Comfortable working in a fast-paced, deadline-driven environment
• Proactive, solution-focused and able to work independently as well as part of a team
• Proven experience as a PA, Project Secretary or Senior Administrator, ideally within architecture, construction or professional services
• Strong written and verbal communication skills, including document proof-reading and formatting
• Professional, discreet and confident dealing with senior stakeholders and clients
• Competent with Microsoft Office and digital document management systems

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance