Junior Bookkeeper

Description

• Reconcile fuel receipts and milage logs to IFTA filings
• Prepare documentation packages for month-end close
• Reconcile AR monthly with the Controller
• Record and log operational change orders (PM identifies; Controller drives financial approval)
• Track retention, partial payments, and short payments
• Maintain tax exemption certificates for customers and projects
• Assist Controller with ad hoc reporting and administrative tasks
• Support tax documentation for annual reporting
• Maintain organized digital records of all filings
• Maintain updated billing schedules for all contracts
• Reconcile AR-related accounts and tax liabilities
• Prepare customer invoices based on contract terms and PM-provided progress
• Maintain AR aging and escalate issues timely
• Track and file lien waivers
• Perform routine bank reconciliations (operational accounts)
• Light collections: send reminders, manage follow-up cadence
• Track closeout documentation and coordinate with Project Managers (PMs) for missing items
• Apply customer payments in QuickBooks
• Enter simple journal entries approved by Controller
• Assist with credit card reconciliation (collect receipts and match statements)
• Prepare and submit quarterly IFTA (International Fuel Tax Agreement) filings
• Maintain electronic and physical project files (contracts, COIs, tax certs, change orders, etc.)
• Prepare and record bank deposits
• Prepare and file monthly/quarterly sales tax returns
• Perform routine general ledger (GL) clean-up under supervision
• Submit invoices to customers with required backup (PM provides documentation)

Requirements

• Must be discrete and experienced in handling confidential information
• 1 - 3+ years' experience as an Accounts Receivable Clerk, Accounting Clerk or Junior Bookkeeper
• Strong computer skills and working knowledge of MS Office; especially Excel
• Keen attention to detail
• QuickBooks Enterprise experience a plus
• Fluency in English, both written and verbal, displaying strong written and oral communications
• Must have a minimum of a high school diploma. Associate Degree in Accounting or greater preferred
• Must be proficient in math and enjoy working with numbers
• Strong organizational and problem-solving skills

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance