Document Control Specialist

Description

• Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors
• Serves as main contact for file maintenance, quality control and retrieval of physical files within the central library.
• Handles document retrieval requests, and assists in document reproduction .
• Maintains transmittal logs and records and ensures compliance.
• Responsible for maintenance of the project electronic and physical library records.
• Organize, prepare and box in-active records for archives, storage, retention and/or destruction.
• Assists with the document preparation for scanning (i.e., removes all staples, paper clips).
• Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
• Supports and maintain the operation of the Electronic Management & Physical File Structure Systems.
• Will lift, push or pull objects pounds on an occasional basis
• May stoop, kneel, or bend, on an occasional basis
• Will sit, stand or walk short distances for up to the entire duration of a shift/work day.
• Maintains the master project/drawing / specification files as the repository of design /construction documents.

Requirements

• Strong interpersonal and communication skills, both written and verbal, and a professional demeanor are required.
• Must be detailed oriented, have excellent organizational skills and have the ability to multi-task.
• Will interact with people and technology frequently during a shift/work day
• Familiarization with Prolog, ERP systems and other related project management software preferred.
• Requires a high school diploma, Associate's Degree preferred (or equivalent working knowledge/experience).
• 3-5 years of previous support experience required. Experience with Contract Manager or other contract management tool is preferred.
• Proficiency with Microsoft Office Package; strong understanding of Word, Excel, and Outlook.
• Must be able to comply with all safety standards and procedures

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance