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Workplace Coordinator | Spaces & Systems

Arup

Designs and engineers innovative, sustainable infrastructure and buildings worldwide.

Proactive Workplace Coordinator to support NSW and ACT offices in managing data and systems, office space planning, and internal communications.

NaNy ago

Experienced (8-12 years), Expert & Leadership (13+ years), Junior (1-3 years), Intermediate (4-7 years)

Full Time

Sydney, New South Wales, Australia | Sydney, New South Wales, Australia

Office Full-Time

Company Size

17,000 Employees

Service Specialisms

Engineering

Architecture

Design

Consulting

Project Management

Urban Design

Sustainability

Transport

Sector Specialisms

Transport

Energy

Water

Property

Data centres

Cities

Science

Healthcare

Role

What you would be doing

Provide flexible operational support across the team—including facilities, events, front of house, and workplace experience—especially during peak periods or absences.
Lead internal office moves and space planning projects, engaging stakeholders and coordinating contractors for smooth project delivery.
Manage and maintain a range of Office Services systems to ensure data is accurate, useful, and decisionready. Training is provided for all platforms.
Act as financial administrator for NSW/ACT Office Services budgets, overseeing expense tracking, cost transfers, and budget accuracy.
Own and deliver the Office Services Communications Plan, managing intranet content, noticeboards, templates, and brandaligned messaging.

What you bring

Excellent organisational and communication skills, with the ability to influence and engage stakeholders at all levels.
Experience in office space planning, project delivery, or workplace operations, ideally in a professional services environment.
Strong technical capability in managing workplace systems and interpreting data to inform action
Financial literacy and attention to detail when working with budgets and administrative processes.
A collaborative mindset, high integrity, and a consistent commitment to transparency and ethical workplace practices.

Benefits

Annual leave loading
Ability to purchase additional leave of up to 20 days for permanent employees.
Insurances (life & income protection)
Novated car lease
Interest free solar energy and bicycle loans
Paid parental leave for the primary carer of 16 weeks or 32 weeks at half pay and as well as generous unpaid leave benefits.
International mobility opportunities
Paid parental leave for the nonprimary carer of 4 weeks plus the opportunity to access extra paid and unpaid leave of up to 16 weeks if you later become the primary carer (any leave taken at the time will be deducted from the total 16week parental leave benefit).
Ovasaver including discounts, vouchers, cashback, and exclusive offers on more than 300 retailers.
Birthday leave
Hybrid working policy and flexible working hours.

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

arup may conduct background checks if necessary

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Company

Overview

Founded in 1946

Year Established

The company was established in 1946 and has since become a leader in sustainable design and innovative engineering.

Specializing in infrastructure, architecture, engineering, and urban planning.
Portfolio spans globally recognized projects, from landmark buildings to major transportation systems.
Engineers, designers, and planners deliver cutting-edge, innovative solutions that anticipate future needs.
Key projects include the Sydney Opera House, Crossrail in London, and the Eden Project in the UK.
Collaborative approach integrates diverse disciplines to create solutions that drive progress and innovation.
A global leader in engineering consultancy with a unique culture prioritizing creativity and client-centered solutions.

Culture + Values

We are committed to shaping a better world through our work.
We place the needs of our clients and communities at the heart of everything we do.
We collaborate openly and share ideas to create innovative solutions.
We value excellence in all aspects of our work and deliver high-quality outcomes.
We embrace curiosity, creativity, and a sense of adventure in our projects.
We empower our people to take ownership, show leadership, and thrive in their careers.

Environment + Sustainability

2030

Net-Zero Target

Aim to achieve net-zero carbon emissions.

14%

Carbon Footprint Reduction

Reported reduction in operational carbon footprint from 2019 to 2020.

The organization integrates sustainability into every stage of its projects.
The organization focuses on reducing carbon emissions and resource consumption across all its operations.
The organization works with clients to help them achieve their sustainability goals.

Inclusion & Diversity