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Contract Administrator
Cerris Systems
Administers contracts, subcontracts and related documentation for construction projects.
3d ago
Junior (1-3 years), Intermediate (4-7 years)
Full Time
Omaha, NE
Office Full-Time
Company Size
51 Employees
Service Specialisms
Commercial contractor
Mechanical contractor (MEP)
Preconstruction
Construction
Mechanical service
HVAC
Plumbing
Refrigeration
Sector Specialisms
Healthcare
Energy
Mission Critical
Pharmaceutical
Industrial
Commercial
Role
What you would be doing
contract coordination
job files
tool tracking
billing
insurance program
document management
- May be responsible for training Contract Admin staff on how to read and interpret endorsements.
- May be responsible for managing/tracking employee certifications and clearances such as OSHA, lead, asbestos, NDOC, etc.
- Under technical supervision, coordinate and administer routine contract (subcontract) work using standardized and prescribed methods.
- Create and maintain job files: contracts, job-related correspondence, certificates of insurance, bond requests, documents, spreadsheets, and databases as necessary.
- Follows directions and refers all exceptions to supervisor
- Obtain Contract Risk Insurance Specialist certification and maintain required CEs.
- Ensure subcontractors are in compliance with invoice and insurance requirements.
- May be responsible for supporting warehouse team with administration of tool tracking program.
- May be responsible for preparing and processing monthly project billing to include submitting to customers, pulling aging report, and following up outstanding payments.
- Communicate endorsement accommodation requests to executive team.
- May be responsible for assisting service department by preparing and submitting service contracts.
- Promote the company safety culture and safety awareness throughout the company, projects, or office.
- May be responsible for assisting in the preparation and submission of submittals on materials and equipment.
- May be responsible for compiling and administering owner-controlled insurance program (OCIP) and contractor-controlled insurance program (CCIP).
- Manage/update contractors and business licenses.
- May be responsible for managing/adding new projects and/or services in Vista database.
- Assist Project Managers by updating owner-controlled insurance program (OCIP) and contractor-controlled insurance program (CCIP) requirements for subcontractors.
- May be responsible for assisting in preparation of bid packages and issuance of subcontracts, as needed.
- Manage/coordinate project documents such as change orders, project updates, certificates of insurance, subcontracts, etc.
What you bring
ms office
construction knowledge
high school
2+ years
communication
problem solving
- Ability to follow-up on inquiries in a timely manner
- Proficiency in MS Office and all other company utilized software
- Knowledge of construction industry terminology and documents
- Knowledge of organizational structure and available resources
- Listening skills
- Ability to prioritize multiple projects
- Frequent activity: sitting, viewing, and typing on computer screen
- Ability to quickly and effectively solve complex problems
- Must be able to lift up to 25 pounds
- High School Diploma or General Education Degree (GED), or equivalent experience
- Ability to build relationships with team members that transcend a project
- Ability to build relationships and collaborate within a team
- Ability to provide performance management feedback and complete evaluations
- Ability to be proactive and resourceful
- Ability to supervise personnel
- Ability to adapt to change and stress in the work environment and manage competing demands while maintaining high performance levels
- Strong communication skills, verbal and written
- Ability to deliver quality through attention to detail
- Ability to understand and implement best practice standards
- Ability to learn and use a variety of software, tools and systems necessary to meet business needs
- Ability to perform work accurately and completely, and in a timely manner
- 2 years or more of related work experience preferred
- Occasional activity: standing, walking, bending, reaching above shoulder
- Organizational skills
- Normal office environment
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
- Founded with the aim of delivering cutting-edge technology solutions to businesses worldwide.
- Specializes in providing seamless integration of complex systems for diverse sectors.
- Has a strong history of working with both private and public sector clients on large-scale projects.
- Offers expertise in optimizing business processes and enhancing operational efficiency.
- Focuses on creating tailored solutions to meet the unique needs of each client, ensuring sustainable growth.
- Typical projects involve advanced infrastructure systems, energy management, and automation technologies.
- Recognized for its innovative approach in integrating digital tools with traditional business operations.
- Committed to driving technological advancements across industries with a forward-thinking approach.
- Commitment to delivering exceptional customer service and support
- Innovative solutions with a focus on technology and automation
- Collaboration and teamwork across all levels
- Continuous improvement and professional development
- Integrity and transparency in all business dealings
Net Zero by 2030
Emissions Target
Commitment to achieving net zero emissions by 2030, aligning with global sustainability goals.
- Reduction of energy consumption and waste across operations
- Focus on utilizing renewable energy sources where possible
- Implementation of environmentally friendly product designs
- Regular environmental audits and performance evaluations
- Fostering an inclusive work environment where all employees feel valued
- Providing equal opportunities for professional growth and advancement
- Commitment to hiring diverse talent across all roles
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