Executive Assistant

Description

The Executive Assistant will play a critical role in supporting the President and executive team, ensuring daily operations run smoothly and efficiently. This individual will manage calendars, coordinate internal and external events, maintain vendor relationships, and oversee key office administration responsibilities. The ideal candidate is detail-oriented, resourceful, professional, and comfortable operating in a fast-paced, high-growth environment.

• Draft and manage correspondence, presentations, and meeting materials
• Support in preparing agendas, presentations, and follow-up summaries
• Plan, schedule, and execute company events, leadership meetings, client engagements, and internal functions
• Maintain positive relationships to ensure smooth day-to-day operations
• Prioritize and organize daily workflows, ensuring leadership is prepared and informed
• Oversee office supplies, equipment, and general work environment needs
• Maintain organized filing systems, documents, and administrative records
• Assist with onboarding preparation for new hires (badge setup, equipment coordination, etc.)
• Manage complex calendars, schedule meetings, and coordinate travel for the President and executive team
• Serve as point of contact for key vendors, suppliers, and service partners
• Coordinate logistics, vendors, venues, and materials related to events
• Oversee office service contracts and renewals
• Support internal communications and company organization initiatives
• Handle confidential information with the highest level of discretion

Requirements

Talent Corps connects top tradespeople with leading companies across the construction industry. We are a fast-growing, people-focused organization committed to excellence, service, and delivering results. We are looking for a highly organized, proactive Executive Assistant to support our President and executive team and help drive efficiency across the organization.

• Bilingual Required (English/Spanish)
• Ability to anticipate needs, solve problems proactively, and manage multiple priorities
• 3+ years of experience supporting senior leadership or executives
• Event planning and vendor management experience strongly preferred
• Proficiency in Microsoft Office Suite, Outlook, and other administrative tools
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Professional, reliable, and able to maintain confidentiality at all times

Benefits

• Room for professional development and career growth
• Opportunity to directly support the President and executive leadership in a growing organization

Training + Development

Interview process

Visa Sponsorship

Security clearance