Document Control Specialist at Hitachi Energy Ireland Limited in England, United Kingdom | Kablio

Role

Description

dms maintenance

workflow management

document scanning

user training

print management

status reporting

Review technical specifications to identify document management requirements for projects.
Ensure compliance with company standards and document control procedures.
Support off site activities related to effective document management control such as scanning and filing of project documentation at customer premises.
Maintain and keep the Document Management System (DMS) up to date.
Collaborate with Project Management, Engineering, and Planning teams to monitor document status, update planning dates, and activate internal and external documentation workflows.
Provide training to end-users on the use of the document management tool.
Manage outsourced printing suppliers through requesting quotations, monitoring quantities and reporting to the Project and Document Manager.
Prepare reports on document status.
Register, issue, update, and archive technical project documentation (drawings, specifications, certificates, etc.).
Prepare the Project Document List in collaboration with all disciplines and the list of documents to be shared with the client.
Prepare & collate Health & Safety Files, including technical manuals (O&M) to relevant project requirements.
Coordinate with all disciplines and clients to ensure proper document delivery and traceability.

Requirements

document control

5 years

microsoft office

sharepoint

library studies

bim

Organizational skills, attention to detail, and good communication abilities.
Minimum of 5 years of experience in Document Control activities in engineering firms.
Knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint).
Knowledge of document management tools (InEight, SharePoint, Aconex, Livelink, Extended ECM etc.).
Library and Information Studies (or similar); technical degrees with proven experience in document management within engineering companies.
IOSH Managing Safely or similar, is desirable.
Knowledge of various relevant industry standard client documentation practices including National Grid / SSE / SPEN / DNO requirements, is desirable.
Knowledge of Autodesk Construction Cloud (ACC) and Building Information Modeling (BIM) environments is a plus.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

no visa support provided.

Security clearance

Information not given or found

Company

Overview

96% Renewables Integration

Clean Energy Solutions

Ensures that more than 96% of their projects involve renewable energy integration, supporting the transition to cleaner power systems.

99% Uptime

Grid Reliability

Achieves 99% uptime in their energy grid solutions, ensuring consistent and reliable power distribution.

700+ Charging Stations

EV Infrastructure Expansion

Deploys over 700 electric vehicle charging stations globally, driving EV adoption and supporting sustainable transportation.

Leads in energy management with pioneering technologies.
Focuses on renewable energy to drive cleaner and efficient power systems.
Provides solutions across energy generation, transmission, and distribution.
Operates in sectors including wind, solar, utilities, and transportation infrastructure.
Innovates in industrial automation with cutting-edge energy optimization systems.
Involved in electrifying remote regions for improved energy access.
Employs digital tools for data-driven grid improvements and performance enhancement.

Culture + Values

Harmony (Wa): embracing and respecting the unique qualities of our diverse employees, engaging in open discussions and uniting efforts once consensus is reached
Sincerity (Makoto): acting with ownership, honesty and integrity; addressing matters sincerely and learning from failures
Pioneering Spirit (Kaitakusha‑seishin): exploring uncharted territory with innovative approaches and taking on new challenges
Open collaboration and customer focus: co-creating solutions through global teaming to deliver customer success and societal progress
Culture of innovation: pushing boundaries, breaking records, evolving to meet today’s challenges with purpose-driven innovation

Environment + Sustainability

100% Fossil‑Free Electricity

CO₂ Reduction Achievement

100% fossil-free electricity in own operations reduces CO₂e by over 175,000 metric tons annually compared to 2019 levels.

80% Emissions Reduction

Scope 1+2 Emissions Target

Aim to reduce absolute Scope 1+2 emissions by 80% and Scope 3 emissions intensity by 55% by 2030.

Top 5% EcoVadis Rating

Sustainability Performance

Received EcoVadis gold rating in 2024, placing the company in the top 5% of over 130,000 assessed companies.

1,000Mt Avoided Emissions

Global Climate Contribution

Aim to contribute to avoiding 1,000 million metric tons of emissions through various sustainability initiatives.

Net‑zero target by 2050 with Science Based Targets initiative (SBTi) validation (Feb 2024)
Achieve carbon‑neutral own operations by 2030
CDP climate score: A‑ in 2023
Accelerate clean energy transition: focus on climate, circular economy (5R principles), biodiversity and ecosystems
Increase renewable‑enabled GW and improve service lifecycle value creation index annually

Inclusion & Diversity

45k+ Employees

Global Workforce

The company employs over 45,000 individuals from 150 different nationalities across 60+ countries, showcasing extensive global diversity.

25% Women Target

Workforce Representation

Aiming to have 25% of its employees and managers identify as women by the year 2025, reflecting a commitment to gender diversity.

500+ Colleagues

Leadership Development

Over 500 employees from 28 nationalities across 10 countries have engaged in a leadership development framework to foster inclusive growth.

~9-10 yrs Tenure

Employee Tenure

Employees maintain an average tenure of approximately 9 to 10 years, indicating a stable and experienced workforce.

Endorsed a global DEI strategy focused on diversity, equity, and inclusion across operations.
Incorporates leadership pillars ensuring DEI is integrated into hiring, growth, and development strategies.

Articles

Customer Connect Center – Telephones

Sales Inquiry Form

General Inquiry Form

Role

Description

dms maintenance

workflow management

document scanning

user training

print management

status reporting

Review technical specifications to identify document management requirements for projects.
Ensure compliance with company standards and document control procedures.
Support off site activities related to effective document management control such as scanning and filing of project documentation at customer premises.
Maintain and keep the Document Management System (DMS) up to date.
Collaborate with Project Management, Engineering, and Planning teams to monitor document status, update planning dates, and activate internal and external documentation workflows.
Provide training to end-users on the use of the document management tool.
Manage outsourced printing suppliers through requesting quotations, monitoring quantities and reporting to the Project and Document Manager.
Prepare reports on document status.
Register, issue, update, and archive technical project documentation (drawings, specifications, certificates, etc.).
Prepare the Project Document List in collaboration with all disciplines and the list of documents to be shared with the client.
Prepare & collate Health & Safety Files, including technical manuals (O&M) to relevant project requirements.
Coordinate with all disciplines and clients to ensure proper document delivery and traceability.

Requirements

document control

5 years

microsoft office

sharepoint

library studies

bim

Organizational skills, attention to detail, and good communication abilities.
Minimum of 5 years of experience in Document Control activities in engineering firms.
Knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint).
Knowledge of document management tools (InEight, SharePoint, Aconex, Livelink, Extended ECM etc.).
Library and Information Studies (or similar); technical degrees with proven experience in document management within engineering companies.
IOSH Managing Safely or similar, is desirable.
Knowledge of various relevant industry standard client documentation practices including National Grid / SSE / SPEN / DNO requirements, is desirable.
Knowledge of Autodesk Construction Cloud (ACC) and Building Information Modeling (BIM) environments is a plus.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

no visa support provided.

Security clearance

Information not given or found

Company

Overview

96% Renewables Integration

Clean Energy Solutions

Ensures that more than 96% of their projects involve renewable energy integration, supporting the transition to cleaner power systems.

99% Uptime

Grid Reliability

Achieves 99% uptime in their energy grid solutions, ensuring consistent and reliable power distribution.

700+ Charging Stations

EV Infrastructure Expansion

Deploys over 700 electric vehicle charging stations globally, driving EV adoption and supporting sustainable transportation.

Leads in energy management with pioneering technologies.
Focuses on renewable energy to drive cleaner and efficient power systems.
Provides solutions across energy generation, transmission, and distribution.
Operates in sectors including wind, solar, utilities, and transportation infrastructure.
Innovates in industrial automation with cutting-edge energy optimization systems.
Involved in electrifying remote regions for improved energy access.
Employs digital tools for data-driven grid improvements and performance enhancement.

Culture + Values

Harmony (Wa): embracing and respecting the unique qualities of our diverse employees, engaging in open discussions and uniting efforts once consensus is reached
Sincerity (Makoto): acting with ownership, honesty and integrity; addressing matters sincerely and learning from failures
Pioneering Spirit (Kaitakusha‑seishin): exploring uncharted territory with innovative approaches and taking on new challenges
Open collaboration and customer focus: co-creating solutions through global teaming to deliver customer success and societal progress
Culture of innovation: pushing boundaries, breaking records, evolving to meet today’s challenges with purpose-driven innovation

Environment + Sustainability

100% Fossil‑Free Electricity

CO₂ Reduction Achievement

100% fossil-free electricity in own operations reduces CO₂e by over 175,000 metric tons annually compared to 2019 levels.

80% Emissions Reduction

Scope 1+2 Emissions Target

Aim to reduce absolute Scope 1+2 emissions by 80% and Scope 3 emissions intensity by 55% by 2030.

Top 5% EcoVadis Rating

Sustainability Performance

Received EcoVadis gold rating in 2024, placing the company in the top 5% of over 130,000 assessed companies.

1,000Mt Avoided Emissions

Global Climate Contribution

Aim to contribute to avoiding 1,000 million metric tons of emissions through various sustainability initiatives.

Net‑zero target by 2050 with Science Based Targets initiative (SBTi) validation (Feb 2024)
Achieve carbon‑neutral own operations by 2030
CDP climate score: A‑ in 2023
Accelerate clean energy transition: focus on climate, circular economy (5R principles), biodiversity and ecosystems
Increase renewable‑enabled GW and improve service lifecycle value creation index annually

Inclusion & Diversity

45k+ Employees

Global Workforce

The company employs over 45,000 individuals from 150 different nationalities across 60+ countries, showcasing extensive global diversity.

25% Women Target

Workforce Representation

Aiming to have 25% of its employees and managers identify as women by the year 2025, reflecting a commitment to gender diversity.

500+ Colleagues

Leadership Development

Over 500 employees from 28 nationalities across 10 countries have engaged in a leadership development framework to foster inclusive growth.

~9-10 yrs Tenure

Employee Tenure

Employees maintain an average tenure of approximately 9 to 10 years, indicating a stable and experienced workforce.

Endorsed a global DEI strategy focused on diversity, equity, and inclusion across operations.
Incorporates leadership pillars ensuring DEI is integrated into hiring, growth, and development strategies.

Articles

Customer Connect Center – Telephones

Sales Inquiry Form

General Inquiry Form