Assistant Business Services Administrator

Description

• Proactively monitor all property and facility related items.
• Organize team building events on/off-site.
• Managing trade show inventory and deployment
• Act as a liaison with Landlord when necessary
• Reconcile corporate credit cards
• Reconcile travel charges booked through travel booking application
• Organize meetings and events (both internal and external, on-site and off-site), including scheduling, negotiating contracts, acting as primary point of contact with vendors & suppliers, presentations, technology, set-up/take down of meeting rooms, etc.
• Act as the first point of escalation for all emergencies, facility maintenance issues, security etc.
• Action Health and Safety tasks as appropriate (minutes, office inspections and other tasks)
• Coordinate employee training for Health and Safety as required (Fall Protection/Working at Heights)
• Onboarding and offboarding employees and consultants, including notifications, orientation and training and IT equipment coordination
• Participate in social committees
• Participate in National Steering and local Joint Health and Safety Committee meetings
• Apply document retention policies for file management, including archiving and arranging for shredding
• Provide support for Word documents and PowerPoint presentations
• Act as the Health and Safety Asset Manager and Emergency Response (ERP), if applicable
• Ensure appropriate upkeep of common areas, office equipment and office furniture (if in office)
• Plan staff events, managing within the budget set (i.e. year end parties)
• Provide in-person and virtual support to Canadian offices

Requirements

• A willingness to be cooperative, assist others and take on new responsibilities.
• A sense of urgency and ability to meet deadlines.
• An aptitude for managing competing priorities in a busy office environment.
• A minimum of 1-3 years’ experience in an administrative capacity or as an Administrative Assistant.
• Exceptional computer skills in the following software applications: Microsoft Office (Outlook, Word, Excel, Power Point).
• The ability to build and maintain effective working relationships with team members.
• Excellent communication and organizational skills.
• Superior interpersonal skills and a willingness to take initiative.
• A post-secondary diploma or degree in business administration or commerce is an asset.
• A comprehensive onboarding experience
• Self-motivation with a proactive approach to completing tasks.

Benefits

• A flexible work environment
• Significant professional development, training, and a mentorship program
• A paid volunteer day
• Sponsorship and event registrations

Training + Development

Interview process

Visa Sponsorship

Security clearance