Lease administrator

Overview

Manage lease data, documentation, and reporting for property portfolio.

Key Responsibilities

• parameter configuration
• data entry
• report generation
• date monitoring
• etl transfers
• document management

Tasks

-Configuration of automated parameters and calculations related to leases (rent increases, indexations, indices/rates, percentage rents, tenant improvement allowances, recoverable costs, security deposits/prepaid rents, rent roll adjustments, termination conditions, charge codes, etc., as well as initial and ongoing configuration of floor areas). Updating rates associated with annual increases in additional rents (CAM, PROMO, property taxes) based on information provided by Property Management Accountants; -Full-cycle data entry of lease and sublease information, including underlying clauses (such as special clauses and exemptions), referencing official legal documents and following established procedures. This includes inputting tenant information (contact details, payment method, etc.); -Generation of lease management reports and analyses (occupancy, floor areas, temporary leases, tenant movements, etc.) based on inputs provided by property managers; -Monitoring critical lease dates (conditions, expiries, renewals, assignments, etc.) and updating the system accordingly; -Adjustments of floor areas and occupancy rates in the financial system in light of updates from measurement certificates; periodic analysis of denominators as needed; -Validation of real estate broker invoicing; -Application of proper procedures during ETL transfers for the acquisition of new properties; -Preliminary interpretation of lease clauses and drafting of lease summaries; -Document management (naming conventions, document retention including possession letters, file management, and organization of electronic directories); -Coordination of temporary lease management in collaboration with property managers;

What You Bring

-Have a minimum of three (3) years of experience in a similar position; -Proficient in Microsoft Office Suite; -Synergies with real estate accounting, legal affairs, and leasing management teams (ASGAARD); -Hold a diploma or training in Finance or Law; -RRSP with employer participation; -Strong knowledge of accounting systems, particularly Yardi.

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Benefits

-Competitive salary; -Employee Assistance Program (EAP); -Summer hours; -Transport costs reimbursed at 100%; -6 sick/personal days per year; -Medical and dental insurance; -Reimbursement of a sports subscription according to the amount in force;

About Groupe Mach

-Focused on transforming urban spaces through innovative projects in residential, commercial, and industrial sectors. -Known for managing large-scale, complex developments with a reputation for delivering high-quality projects on time and within budget. -Involved in luxury residences, mixed-use developments, and office buildings across Canada. -Portfolio includes notable developments in Montreal, Quebec City, and other urban centers. -Strong financial position enables expansion and investment in major real estate projects. -Expertise spans multiple sectors, focusing on impactful real estate solutions to transform cities. -Emphasis on sustainability and design excellence, creating functional and aesthetically pleasing environments.

Sector Specialisms