Tenant Coordinator - San Jose

Description

• Plan and execute tenant events.
• Keep information accurate for buildings, leases, contacts, and emergency procedures.
• Promptly respond to tenant correspondence and collaborate with building operations teams to address tenant work orders in a timely manner.
• Track and upload Certificates of Insurance, including requesting them and following up on any issues with the tenant or vendor.
• Handle key aspects of office operations including administrating signage program, ordering office supplies, and processing mail and tenant billings.
• Process invoices in Yardi, including tracking, coding, and comparing them with the budget and purchase orders.
• Prepare and update tenant app content.
• Prepare tenant memos, purchase orders, contracts, and tenant welcome packages.
• Provide customer service and hospitality to tenants, vendors and visitors, including coordinating building access.

Requirements

• Knowledge of Yard, Angus, or other similar systems preferred.
• Ability to multi-task with a customer-focused approach.
• Experience in commercial real estate preferred.
• Professional and personable with excellent customer service skills.
• Requires work such as tours throughout the property, including to construction sites, usually performed by walking and may include climbing stairs.
• Bachelor’s Degree preferred.
• Strong proficiency in Microsoft Word, Excel and PowerPoint.
• Excellent communication and interpersonal skills.
• Ability to work onsite Monday-Friday 8am-5pm.
• Requires close, distance, peripheral vision and depth perception.
• Ability to work independently and effectively collaborate.
• 2+ years of administrative experience in a corporate environment.
• Requires a wide range of constant physical activities, including but not limited to standing, walking, and sitting.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance