Accounts Payable Specialist

Description

• Issue manual checks as necessary.
• Enter invoices such as utilities, expense reports, petty cash, mortgages, taxes, and legal invoices into the system.
• Process weekly vendor and inter-company payments.
• Assist with the testing, training, and implementation of new systems and procedures.
• Manage and prioritize payments for Corporate-generated billing, such as insurances, nationally billed invoices, and internal management fees.
• Provide support and guidance to community managers as needed.
• Process bi-weekly payroll fund distribution.
• Collaborate closely with Treasury on stop payments, stale-dated checks, and other banking-sensitive issues.
• Process monthly recurring payments for all replacement reserve accounts and utility reimbursements.
• Process Service Coordinator monthly charges and ensure accurate allocation of monthly expenses for each community.
• Log and track deposits in Excel for each community, ensuring funds are allocated solely and separately to the respective community.
• Prepare, enter, and process monthly recurring billings generated at the Corporate office.
• Track monthly payroll expenses for all locations.
• Perform monthly reconciliation of cash pages to all operating bank accounts.
• Research and resolve billing issues as requested by community managers and outside vendors.
• Review invoices received in IDR (Oracle) and review and populate invoices for further review. Oracle workflow, including verifying data, general ledger coding, and providing final approval.

Requirements

• Proven ability to independently investigate and resolve issues with minimal supervision.
• Ability to work well under pressure, meet deadlines, and manage time effectively in an independent work environment while collaborating with teams when necessary.
• While prior experience is preferred, we are willing to train the right candidate who demonstrates the necessary skills and potential.
• Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of staff, from clerical to executive.
• Strong proficiency in Microsoft Office, especially Excel; Oracle Fusion software - cloud based experience preferred but not required.
• Minimum of 5 years of Accounts Payable experience in a high-volume, fast-paced environment.

Benefits

• Employee assistance and more
• Paid time off and holidays
• Health, dental, and vision insurance
• Competitive pay
• Term life and Voluntary supplemental life insurance
• Retirement savings plan

Training + Development

Interview process

Visa Sponsorship

Security clearance