Director Construction Operations

Description

• Identify opportunities for process improvements and recommend changes that enhance project outcomes.
• Supervise the collection and coordination of closeout documentation to ensure compliance and proper record-keeping at the conclusion of each project.
• Oversee the procurement and timely delivery of materials, resources, and equipment needed for projects, ensuring that resources are managed effectively and delays are avoided.
• Provide formal supervision to associates within the Contract Management and Construction Administration teams, leading by example and modeling behaviors that are consistent with Essex's values.
• Ensure open and timely communication with site teams, vendors, subcontractors, and other internal stakeholders to resolve concerns and ensure project success.
• Stay informed about industry trends, legislative changes, and best practices to anticipate their impact on cost, feasibility, and project execution.
• Lead contract negotiations with vendors, suppliers, architects, engineers, and general contractors, ensuring favorable terms and mitigating risks.
• Oversee the review of vendor invoices, ensuring accuracy, compliance with terms, and alignment with budget constraints.
• Manage and track multiple ongoing projects, ensuring documentation is accurate, up-to-date, and properly archived.
• Lead, support, and track the progress of multiple projects, ensuring all teams meet deadlines and adhere to project schedules.
• Cultivate and maintain positive relationships with key stakeholders, acting as the primary point of contact for contract-related inquiries and negotiations.
• Track project performance, manage resources (including manpower, materials, and equipment), and address any issues promptly to maintain project flow.
• Make informed, thoughtful decisions that have a significant impact on the strategy and results of the department.
• Collaborate with project managers to manage project budgets, schedules, and resource allocation, ensuring seamless coordination across teams and stakeholders.
• Communicate effectively with team members, senior management and executives.
• Prepare and present regular reports on project status, risks, opportunities, and KPIs for senior management.
• Persuades, influences, or leads others on complex issues of strategic importance to the job area or department.
• Ensure the accurate creation, maintenance, and distribution of project schedules, forecasts, and progress reports.
• Monitor contract and project performance to identify potential risks and opportunities, implement strategies to mitigate risks and capitalize on opportunities.
• Attract, equip, and develop a high-performing team of contract management professionals, providing guidance on complex issues, fostering professional growth, and aligning team efforts with organizational goals.
• Propose and enact improvements of processes and systems to enhance performance of the entire department.
• Develop and manage contracts in compliance with legal, regulatory, and organizational requirements, and monitor their performance throughout the lifecycle.
• Collaborate with senior management to improve team effectiveness, monitor performance, and optimize processes across the department.
• Oversee project closeouts and ensure all necessary compliance documents and records are in place for project handoff.
• Establish key performance indicators (KPIs) and metrics to track progress and ensure continuous improvement across the department.
• Foster a collaborative environment across all departments, ensuring smooth communication and effective problem-solving.
• Build a culture of execution, accountability, and pride in quality, ensuring that all team members are motivated and committed to the success of each project.
• Develop and implement strategies to enhance operational performance, ensuring projects are completed on time, within scope, and budget.

Requirements

• Proven leadership and team management abilities with the capacity to mentor, motivate, and guide teams to success.
• Be highly organized, detail-oriented, and capable of managing multiple tasks and priorities simultaneously.
• Must be able to operate in a fast-paced work setting. Requires the ability to multitask and adapt quickly to changing priorities. May involve tight deadlines and high-energy work situations.
• Demonstrated success in a senior-level construction administration, project management, or related managerial role, with a strong ability to lead cross-functional teams and drive project execution in a commercial/industrial setting.
• Advanced proficiency in Microsoft Excel required, intermediate experience with property management software (Yardi preferred).
• Work is primarily conducted in an office setting. Requires sitting at a desk or workstation for extended periods. Involves the use of standard office equipment such as computers, phones, and printers.
• Bachelor's Degree (BA/BS) from 4-year college or university
• Minimal travel may be required for occasional meetings.
• 8-10+ years of demonstrated success in a senior-level construction administration, project management, or related managerial role; minimum of 5+ years of people management responsibility, showcasing the ability to lead cross-functional teams and drive project execution in a commercial or industrial environment.
• Solid understanding of construction processes, including contract management, procurement, and scheduling.
• Excellent communication skills including a professional phone presence, strong written and verbal communication, and the ability to clearly convey information to team members, clients, and vendors.
• Requires the ability to work Mondays through Fridays with in-person office requirements for a minimum of 4 days per week: Mondays through Thursdays, located at Essex's corporate offices in Irvine.
• A strong foundation in multifamily, commercial or industrial construction processes is essential. Your leadership will be instrumental in aligning day-to-day operations with long-term goals, assisting with streamlining workflows, and ensuring the consistent delivery of high-performance results in a reporting package that is professionally and transparently communicated.
• Demonstrate a deep understanding of the division’s financials, including profit and loss, revenue drivers, cost controls, and job forecasting, and leverage this knowledge to guide decision-making.
• Solid understanding of the profit and loss statement, revenue, and cost drivers.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance