Brokerage Coordinator

Description

• Coordinate with Legal for review and approval of agreements as necessary
• Serve as point of contact for client requests
• Generate project codes for corresponding deals for the proper recording of pursuit and deal-related expenses
• Collaborate with internal resources on marketing, research, deal booking and operations.
• Manage the distribution of e-blasts (templated property e-blasts, announcements etc.)
• Perform research, property searches and site selections
• Collect and prepare information for client activity reports
• Maintain listings in external database
• Coordinate with other departments (marketing, research, finance) based on the needs of the team and client
• Execute property tour logistics for showing, including coordination with brokers and/or licensed professionals
• Maintain and process all expense reports for brokers
• Coordinate with internal functional groups on behalf of brokers in support of pursuits as needed. This includes obtaining and delivering necessary information for content creation for marketing deliverables (graphic design, mapping, etc.)
• Attend strategy sessions with brokers and other departments as necessary to generate creative/innovative ideas for pursuits
• Create budgets for broker projects in partnership with team
• Maintain and enter new leads and opportunities into the CRM system
• Coordinate events (e.g. open houses, industry-related, etc.)
• Create market documents, tour books, property flyers, brochures and other marketing materials as needed for listings
• Coordinate vendor services (e.g. photographs and aerials)
• Enter new listings and share all required property information, availability, and additional information, as directed by fee-earner
• Coordinate appointments with internal and external clients and arrange any other accommodation that may be required
• Maintain team pipeline of active deals and pursuits
• Support timeliness of client deliverables
• Create and coordinate the creation to format, and maintain marketing materials (brochures, presentations, proposals, case studies, newsletters, email blasts, invitations, announcements, boards, aerials, tour books, bios, team materials etc.) using corporate standard templates.
• Create simple maps and aerials to illustrate relevant information regarding the property being marketed or list of properties for consideration.
• Prepare and collect all deal-related documents, and follow up with all parties on the execution as required
• Create and administer marketing materials and collateral
• Maintain outstanding balances in CRM for brokers
• Oversee and maintain marketing schedule (e.g. administration of e-comms) for respective clients
• Supports client relationship management in partnership with Broker(s)
• Follow and adhere to deal management process by use of deal management system and submission of all applicable documentation required
• Support population of Internal Listing Database on behalf of brokers
• Update website content, social media, etc. on behalf of brokers
• Apply corporate brand to all material and maintain consistency in appearance
• Prepare general excel charts, tables, and graphs
• Provide sales, marketing and transaction support
• Create deal sheets per listing agreements for review and approval

Requirements

• Commercial Real Estate Experience a plus
• Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently
• Proficiency with Adobe Creative Suite (InDesign, Illustrator, Photoshop) a Plus
• Demonstrated strong interpersonal skills
• History of excellent internal and external customer service
• 1-3+ years’ experience in marketing, administrative support or related field
• Or similar combination of education and experience
• Excellent oral and written communication skills, including creating and editing marketing materials
• Bachelor’s degree or equivalent
• Proficiency with Microsoft Office Suite

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance