Document Control Specialist - Healthcare Market at Gresham Smith in Nashville, TN | Kablio

Role

Description

document control

shop drawings

submittals

rfi tracking

deliverable management

reporting

Train and teach others how to execute their respective functions, if any, in that tool. Coordinate the interface of the document control system with the current document storage system.
Manage/Track shop drawing and submittal receipt and response processes
Managing Outgoing Deliverables
Report functionally to the Project Managers and/or Construction Managers.
Manage document sharing interfaces with Owners and Contractors
Incorporate Owner Project Requirements into Document Control planning and execution. Coordinate with Client personnel to facilitate implementation of document control processes on projects.
Managing Incoming Documents
Produce project Master Lists and assist team members in locating documents for use in design
Interface with suppliers and contractors to assure compliance with Document Control procedures.
Manage/Track the RFI receipt and response processes
Develop and Champion Document Control processes within the Healthcare Market. Align new processes with current procedures for document management.
Provide proper oversight of production of reports, schedules, plans, and other deliverables defined to provide status of Document Control activities to Program and Client leadership.
Manage project file directories
Lead and facilitate the Document Control process for a project or a group of projects through:

Requirements

document control

edms

2 years

bachelor's

administrative

architecture

Proven track record of success in the execution of Document Control functions.
Strongly prefer a minimum of 2 years relevant administrative/ document control experience in the Architecture/Engineering environment.
Experienced with various Document Control software and Electronic Document Management Systems
High School diploma (GED) plus three years of job-related experience or Associate's degree and 2 years of experience; prefer Bachelor's degree and 1 year experience.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Since 1967

Year Established

The company has been providing innovative solutions for over five decades.

Delivering forward-thinking solutions in architecture, engineering, and planning.
Specializing in the design and development of infrastructure, transportation, and building projects with a diverse portfolio of work.
Successfully executed a variety of projects, ranging from transportation hubs to commercial buildings and residential developments.
Notable for expertise in urban planning, transit-oriented designs, aviation, and healthcare facilities.
Collaborates closely with government agencies, public organizations, and private sector clients, ensuring seamless integration of design with functionality.
Transforms challenges into impactful infrastructure that shapes communities and economies through innovative problem-solving and design.

Culture + Values

We are committed to excellence, integrity, and innovation.
We collaborate as one team to create lasting, positive impact.
We foster a culture of continuous improvement.
We value the diverse talents and perspectives of our people.
We take responsibility for our work and actions.
We engage with passion to deliver creative solutions.

Environment + Sustainability

70% Energy Reduction

Energy Efficiency Goal

Committed to reducing energy consumption as part of the AIA 2030 Commitment.

Net-Zero by 2050

Carbon Emissions Target

Aiming to achieve net-zero carbon emissions by mid-century.

Implemented sustainable design practices in all projects.
Reduction of carbon footprint through energy-efficient building designs.
Sustainable materials are prioritized in designs to reduce environmental impact.

Inclusion & Diversity

32% Workforce Women

Gender Representation

32% of the workforce identifies as women, reflecting the company's commitment to gender diversity.

25% Leadership Roles

Women in Leadership

25% of leadership positions are held by women, showcasing progress in promoting gender equality within the organization.

Has set goals to increase representation across all levels.
Promotes leadership development programs to support diverse talent.
Focus on creating an inclusive environment for employees to thrive.

Articles

Explore Aviation projects

Explore Life at Gresham Smith

Insights & News

Role

Description

document control

shop drawings

submittals

rfi tracking

deliverable management

reporting

Train and teach others how to execute their respective functions, if any, in that tool. Coordinate the interface of the document control system with the current document storage system.
Manage/Track shop drawing and submittal receipt and response processes
Managing Outgoing Deliverables
Report functionally to the Project Managers and/or Construction Managers.
Manage document sharing interfaces with Owners and Contractors
Incorporate Owner Project Requirements into Document Control planning and execution. Coordinate with Client personnel to facilitate implementation of document control processes on projects.
Managing Incoming Documents
Produce project Master Lists and assist team members in locating documents for use in design
Interface with suppliers and contractors to assure compliance with Document Control procedures.
Manage/Track the RFI receipt and response processes
Develop and Champion Document Control processes within the Healthcare Market. Align new processes with current procedures for document management.
Provide proper oversight of production of reports, schedules, plans, and other deliverables defined to provide status of Document Control activities to Program and Client leadership.
Manage project file directories
Lead and facilitate the Document Control process for a project or a group of projects through:

Requirements

document control

edms

2 years

bachelor's

administrative

architecture

Proven track record of success in the execution of Document Control functions.
Strongly prefer a minimum of 2 years relevant administrative/ document control experience in the Architecture/Engineering environment.
Experienced with various Document Control software and Electronic Document Management Systems
High School diploma (GED) plus three years of job-related experience or Associate's degree and 2 years of experience; prefer Bachelor's degree and 1 year experience.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Since 1967

Year Established

The company has been providing innovative solutions for over five decades.

Delivering forward-thinking solutions in architecture, engineering, and planning.
Specializing in the design and development of infrastructure, transportation, and building projects with a diverse portfolio of work.
Successfully executed a variety of projects, ranging from transportation hubs to commercial buildings and residential developments.
Notable for expertise in urban planning, transit-oriented designs, aviation, and healthcare facilities.
Collaborates closely with government agencies, public organizations, and private sector clients, ensuring seamless integration of design with functionality.
Transforms challenges into impactful infrastructure that shapes communities and economies through innovative problem-solving and design.

Culture + Values

We are committed to excellence, integrity, and innovation.
We collaborate as one team to create lasting, positive impact.
We foster a culture of continuous improvement.
We value the diverse talents and perspectives of our people.
We take responsibility for our work and actions.
We engage with passion to deliver creative solutions.

Environment + Sustainability

70% Energy Reduction

Energy Efficiency Goal

Committed to reducing energy consumption as part of the AIA 2030 Commitment.

Net-Zero by 2050

Carbon Emissions Target

Aiming to achieve net-zero carbon emissions by mid-century.

Implemented sustainable design practices in all projects.
Reduction of carbon footprint through energy-efficient building designs.
Sustainable materials are prioritized in designs to reduce environmental impact.

Inclusion & Diversity

32% Workforce Women

Gender Representation

32% of the workforce identifies as women, reflecting the company's commitment to gender diversity.

25% Leadership Roles

Women in Leadership

25% of leadership positions are held by women, showcasing progress in promoting gender equality within the organization.

Has set goals to increase representation across all levels.
Promotes leadership development programs to support diverse talent.
Focus on creating an inclusive environment for employees to thrive.

Articles

Explore Aviation projects

Explore Life at Gresham Smith

Insights & News