Document Controller / Project Administrator - Vancouver

Overview

Manage project documents, coordinate teams, and support admin tasks for engineering projects.

Key Responsibilities

• document management
• document tracking
• archiving
• client interface
• multi‑office coordination
• control plans

Tasks

-Provide project support in document management for incoming and outgoing deliverables including vendor data -Takes initiative to resolve a range of administrative problems and inquiries quickly -Conduct document searches and generate various reports -Actively plan for archiving and close out of all deliverables and documentation -Ensure that company and client procedures and standards are adhered to in processing engineering documents, drawings and vendor data -Effectively interface with the client document control team -Track, transmit, and accurately file electronic engineering documents, drawings and correspondence via Ausenco’s document management system -Coordinate multi-office and work-sharing information in a timely and efficient manner -Coordinate the distribution of duties within the document control team -Update and maintain the project document control plans -Actively participate in project meetings and anticipate information management needs

Requirements

• diploma
• ms office
• visio
• adobe
• sharepoint
• aconex

What You Bring

-Preferably a diploma/certificate in business or office management -Ability to provide administrative support for a variety of personalities -Strong formatting and editing skills -Strong computer skills in MS Office, Viso and Adobe -Excellent attention to detail -Ability to coordinate and delegate duties and manage time effectively -Excellent interpersonal and communication skills are essential -Knowledge of vendor database operation and practical knowledge of Internet-based document control databases – Sharepoint, SDX, Aconex and Excel preferred -A minimum of 5 years’ experience in project document control, project administration on heavy industrial or mining projects.

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About Ausenco

-Grew into a multinational consultancy over three decades, delivering full project lifecycle services. -Crafted landmark projects including gold and copper mines and large-scale industrial developments. -Expertise spans consulting, procurement, EPCM, operations, and maintenance across mining and industrial sectors. -Standout projects include major mining operations in Peru, Zambia, Indonesia and large-scale water and wastewater facilities. -Combines deep technical expertise with creative engineering to consistently deliver innovative, efficient solutions.

Sector Specialisms