Administrative Operation Assistant

The Administrative Operations Assistant is responsible for planning, directing, and coordinating administrative office functions, supporting plant personnel matters, ensuring compliance with HR and accounting policies, and contributing to operational efficiency. This role also supports production and inventory coordination, vendor communication, and cross-functional collaboration to ensure smooth business operations. The anticipated start date for this role will be December 1st, 2025.

• Maintain digital and physical records of orders, vendor invoices, and client interactions.
• Serve as a liaison between office staff, warehouse teams, and management.
• Assist in coordinating production schedules and tracking inventory.
• Collaborate with plant management to support staffing needs, including job postings and applicant screening.
• Manage temporary staffing agencies and onboarding processes.
• Help prepare documentation for billing and accounts payable/receivable.
• Ensure personnel documents are scanned and filed in OnBase.
• Provide employees with access to IPay for paystub viewing and printing.
• Maintain accurate time and attendance records; submit hours to Payroll on schedule.
• Communicate with vendors, logistics providers, and customers to ensure timely deliveries.
• Assist with invoice matching, data entry, and expense reporting.
• Review Internal Control Checklist with management.
• Oversee pre-employment drug screening and new hire orientation.
• Support internal meetings by preparing agendas, taking notes, and following up on action items.
• Ensure compliance with federal, state, and company personnel laws and HR policies.
• Identify, research, and resolve administrative and operational issues.
• Support accounting functions in accordance with company policy.
• Monitor and reorder packaging materials and office supplies as needed.
• Distribute and post communication materials throughout the office and plant.
• Ensure new hires have access to Employee Self-Service and complete benefits enrollment.

Cross-Functional Communication

• Strong organizational and communication skills.
• High school diploma required; additional education in business or administration is a plus.
• Ability to manage multiple tasks in a fast-paced, production-driven environment.
• Minimum 1–2 years of experience in office administration, operations, or accounting support.
• Familiarity with production workflows, inventory systems, or the packaging industry is preferred.
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP systems is a plus.

*pay range may be adjusted depending on cost of living

Hourly Pay Range: $17.00 - $25.00 hourly dependent on experience

Bonus: A discretionary bonus based on company and business unit performance may also be provided.

• Stock purchase program with employee discount
• Basic and voluntary life insurance
• Health savings account with company contribution
• Wellness programs and challenges
• Medical insurance
• Disability insurance
• Vision insurance
• Dental insurance
• 401(k) plan with company match
• Paid vacation and holidays
• Educational reimbursement