Project Administrator

Description

The Project Administrator serves as the primary on‑site administrative support, overseeing staffing, scheduling, data entry, benefits, leave administration, onboarding, and orientation. This role ensures efficient day‑to‑day operations by providing confidential, detail‑oriented assistance in a fast‑paced environment and by acting as a liaison among employees, managers, and union representatives.

• Manage confidential records, files, and reports.
• Monitor work progress against schedules and manpower budgets.
• Coordinate mechanical on‑call schedules and bookings.
• Liaise with local union halls to secure additional resources.
• Align workforce planning with site resource reductions.
• Prepare and submit resource requests for approval.
• Follow up on resource orders and secure required personnel or permits.
• Facilitate new‑hire onboarding, documentation, and online training.
• Maintain training records in CAM, ISNetworld, and site databases.
• Support team leads in mentoring apprentices and track apprenticeship ratios.
• Administer ISNetworld account as directed by the Site Manager.
• Order and maintain office consumables and process IT requests.

Requirements

• Hold a diploma or degree in business administration, project management, or a related field (preferred).
• Experience in project administration within construction or site environments.
• Familiarity with unionized settings and coordination with union halls.
• Proven ability to manage training programs, onboarding, and compliance requirements.
• Strong organizational, time‑management, and communication skills.
• Ability to handle highly confidential information with discretion.
• Knowledge of site‑specific policies, certifications, and safety training requirements.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance