Administrative Assistant

Description

• Assist with IT software-related administrative tasks such as:
• Support daily office operations including mail, scanning, printing, document preparation, ordering supplies, and shared-space organization.
• Serve as the first point of contact for visitors, deliveries, and staff inquiries, creating a welcoming and professional office environment.
• Set up conference rooms, coordinate meeting needs, and ensure common areas remain organized and equipped.
• Keeping organized documentation across spreadsheets and shared tools
• Assist with coordinating office events, team gatherings, and small celebrations.
• Requesting quotes from vendors and coordinating basic next steps
• Routing purchase requests and invoices for approval
• Tracking renewal timelines and gathering information as dates approach
• Provide administrative support to project managers including meeting minutes, formatting documents, bid tabs, and other administrative deliverables.
• Researching past invoices or renewal history when needed

Requirements

• Ability to work fully onsite Monday–Friday in our St. Louis office.
• Strong attention to detail and comfort managing information in spreadsheets or tracking systems.
• Proficiency in Microsoft Office 365 with the ability to learn new systems
• Clear and confident communication skills when working with internal stakeholders and external vendors.
• 5+ years of administrative support experience.
• A proactive, organized, and dependable approach to managing multiple tasks and deadlines.

Benefits

• Hybrid and flexible work schedule
• Parental leave
• Onsite Fitness Gym and fitness membership reimbursement
• Tuition reimbursement for continued learning
• Two days of paid volunteer time each year
• Monthly office events, including Friendsgiving, game nights, holiday celebrations, charitable initiatives, and team offsites
• Ergonomic desk and office set-ups
• Covered parking garage
• Employee ownership opportunities
• Traditional and Roth 401(k) plans with immediate vesting of employer match
• Medical, dental, and vision insurance coverage
• Performance-based bonus program

Training + Development

Interview process

Visa Sponsorship

Security clearance