Largest independent Western U.S. commercial real estate firm offering brokerage, valuation, asset, and finance services.
Assist managers with daily operations, leasing, finance, and tenant relations.
4 days ago ago
Junior (1-3 years)
Full Time
Seattle, WA
Office Full-Time
Company Size
900 Employees
Service Specialisms
Consulting
Brokerage
Industrial Services
Office Services
Investment
Sector Specialisms
Industrial
Office
Retail
Investment
Multifamily
Technology
Life Sciences
Agribusiness
Role
Description
invoice coding
vendor management
budget prep
lease coordination
inspection reports
tenant relations
Maintain building floor plans, vacant space log, and stack plans
Assist Property Manager(s) in preparation of monthly Owner statements - assembles, copies, and distributes financial reports
As directed by Manager(s), review specifications and make recommendations to Manager(s) for necessary changes or updates
Create Account Action Request forms for Manager’s signature
Dispatch vendors/contractors as directed by Manager(s)
Prepare maintenance and service contracts for Manager’s signature
There are no direct supervisory responsibilities. However, the Portfolio Assistants act as a lead and may direct work for Building Engineers and Administrative Assistants.
Code invoices/payables in a timely manner each week
Research problems with invoices, including resolving past due balances
Assist with the budget preparation process, to include contacting utility companies, vendors, and contractors to obtain upcoming rate increases; compiling data for Manager(s) and property accountant for final budget input
Promote and foster confident, comfortable relationships with owners
Partner with Manager(s) and leasing team members to ensure that all vacant space is in “market ready” condition
As directed by Manager(s), partner with Building Engineers or contracted maintenance staff to schedule repairs and work orders
Prepare new vendor set up form for approval by Manager
As directed by Manager(s), assist in the collection of delinquencies by contacting tenants and preparing demand notices and pay or vacate notices
Ensure on-going contracted vendor services are performed on schedule, and that services meet contract specifications
Track tenant and vendor insurance compliance
As assigned by Manager(s), respond to and resolve tenant concerns
Assist Manager(s) with annual budgeting process, to include re-bid of service contracts as directed by Manager(s)
As directed by Manager(s), assist Administrative Assistant in creating and maintaining lease and property files
As directed by Manager(s), make collection calls to delinquent tenants
Maintain and update “Desk Notes”
Distribute lease documents to Owner, Administrative Assistant, and Tenant
Coordinate approval of and track process of leases, contracts, notices, and other time sensitive documents
Coordinate signage, keys, and distribution of property information sheet to Tenant
Maintain courteous, service-oriented rapport with tenants
As directed by Manager(s), communicate with tenants as required to ensure that tenant needs are met, and that high quality property management service is achieved
Request appropriate insurance information from new vendors ensuring all required information is received
Receive, code, and track all invoicing related to lease commissions
Review annual CAM reconciliations as assigned by Manager(s) and report findings to Manager(s)
Request and review bids from contracted service providers; make recommendations to Manager(s)
Prepare weekly and/or monthly inspection reports for Engineer(s) to complete
Follow through on any needed repairs or maintenance as directed by Manager(s)
As assigned by Manager(s), interface with property vendors and contractors to ensure prompt response to maintenance issues
Requirements
excel
high school
property management
customer service
communication
troubleshooting
Professional ability to build relationships with clients, vendors and internal partners
Demonstrated ability to recognize high quality maintenance work
Demonstrated ability to prioritize, multi-task and utilize resources to execute tasks within a deadline-oriented environment
High School Degree or Equivalent
PC literate (Internet, Word, Outlook, Microsoft Office Suite) Strong Excel skills
Good communication and organizational skills.
Exceptional attention to detail
2+ years commercial property management experience
Professional communication etiquette with good oral and written communication skills
Strong customer service skills with the ability to interface with prospective tenants, owners, employees, and management
This is a standard office environment with standard office noise like talking, office equipment, etc.
While performing the duties of this job, the employee is regularly required to talk and hear. The employee must frequently sit and use a computer for long periods of time. Specific vision abilities are required to do this job including close vision. The employee must be able to conduct physical inspections and tours, to include the use of stairs and roof access ladders. The employee must sometimes lift and/or move items up to 10 pounds.
Demonstrated ability to draft quality, well written emails, reports and letters
Ability to speak, write and understand English
Demonstrated initiative and trouble shooting skills
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
55 Years
Founding History
Established over 55 years ago in the Western U.S.
19 Offices
National Presence
Operates from 19 offices across six states.
$9B Annual
Transaction Volume
Averages $9 billion in annual commercial real estate transactions.
58M SQ FT
Asset Management
Manages over 58 million square feet across 850+ properties.
Known for an entrepreneurial, independent structure, they empower local experts backed by firm-wide collaboration.
Standout fact: one of the largest independent CRE firms west of the Rockies, yet privately held and locally rooted.
Culture + Values
We are committed to providing exceptional service, leveraging our deep expertise and relationships.
We act with integrity and professionalism, ensuring trust and respect with our clients and partners.
We foster a collaborative work environment, emphasizing teamwork and open communication.
We are passionate about helping our clients achieve their goals and building long-term relationships.
We are dedicated to being a trusted resource for our clients and the communities we serve.
Environment + Sustainability
Their commitment to sustainability involves promoting green building practices and providing energy efficiency consulting services.
They focus on development and management practices that are environmentally friendly.
They offer market-leading solutions in real estate aimed at reducing carbon footprints and improving environmental impacts.
They do not currently provide a net-zero target date publicly.
Inclusion & Diversity
Emphasizes creating a workplace that is inclusive, fostering a culture of mutual respect and collaboration.
Strives for a workforce that reflects the diversity of the communities in which they operate.
Provides equal opportunity for all employees, ensuring fair treatment and advancement opportunities.