Events Coordinator, Product Councils

Description

• Assist with contract execution, track payment deadlines, and maintain accurate database records.
• Coordinate special requests and itinerary changes, including communicating headcounts, menus, and final details to venues and vendors.
• Support management of the Product Council desk at Meetings, including logistics for leadership sessions and printing requests.
• Collaborate with the Product Council team to provide post-meeting expense summaries for each Council.
• Distribute planning materials and resources to Council leaders.
• Build function sheets for Council leader approval, manage payment requirements, and obtain invoices/receipts.
• Assist Councils with venue and vendor sourcing, identifying cost savings and efficiencies.
• Support Product Council leadership in planning Spring and Fall Meeting activities and related events, as assigned by the Senior Director.

Requirements

• Customer service orientation and experience managing stakeholder communications.
• Ability to work under pressure calmly and effectively.
• 1–2 years of experience in event planning or a related field (preferred but not required).
• Strong organizational and time-management skills.
• Ability to lift packages up to 20 lbs.
• Ability to multitask, prioritize, and take initiative.
• Excellent written and verbal communication skills.
• Ability to travel to ULI Spring and Fall Meetings and other programs as needed.
• Bachelor’s degree or relevant work experience (preferred but not required).
• Detail-oriented with a proactive approach to problem-solving.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance