Legal PA at Pinsent Masons in Dublin, County Dublin, Ireland | Kablio

Role

Description

diary management

document production

travel coordination

email screening

client relations

transcription service

Proactively identify areas of responsibility and tasks you can take ownership of
Proactively ensuring that the Exigent transcription service and Document Production service is utilised effectively
Building and maintaining effective relationships with both internal and external clients and their teams and developing knowledge of their business
Proactive advance monitoring of lawyers' diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting
Diary management for lawyers including arranging meetings and appointments, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments
Developing and maintaining core sector understanding to support delivery of optimum client service
Taking ownership of answering lawyers' telephone calls when they are unavailable, taking accurate messages and passing them on promptly, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response
Coordinating typing of audio files, drafting correspondence, producing documents/letters/e-mails and memos
Screening, prioritising and dealing with lawyers' incoming e-mails, post and voicemail when lawyers are out of the office, acknowledging receipt and responding where able and appropriate
Liaising with the travel company to make travel and accommodation arrangements (UK and international), keeping lawyers advised of any changes in scheduling and ensuring they have an accurate
Managing production of documents (produced in-house and externally), co-ordinating changes made including taking responsibility for the consistency of those documents (e.g. formatting, numbering, CompareDocs etc).
Actively contributing to client service initiatives in the group, including attending client events and seminars where required
Liaising regularly (at least on a weekly basis) with lawyers to identify work commitments and prioritising your workload accordingly

Requirements

law firm

2 years

pa experience

Previous work in a law firm advantageous
Minimum 2 years PA experience

Benefits

Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
Agile working (the opportunity to work from home, subject to commitments)
Private healthcare policy
Cycle to work scheme.
Carers’ leave (up to five paid days’ leave towards caring responsibilities)
25 days’ annual leave entitlement and the opportunity to purchase or roll over 5 days.
Death in service cover (4 x base salary).
Contributory pension of up to 5%.

Training + Development

Information not given or found

Interview process

two interview stages per vacancy.
first stage conducted virtually.
second stage conducted in person at the office.
opportunity to meet two members of the hiring team at each stage.

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

19th century

Founded

Established in the 19th century, the firm has a long-standing history in the legal industry.

Focus on innovation and client-centered solutions supporting diverse industries.
Work spans high-profile infrastructure, energy, and technology projects worldwide.
Legal expertise covers construction law to commercial contracts and dispute resolution.
Reputation for delivering complex, cross-border projects with a collaborative approach.
Notable recent projects include advising on major renewable energy projects and global infrastructure initiatives.
Deep specialization in sectors such as energy, real estate, and transport.
Growth driven by commitment to excellence and ability to adapt to new challenges in the legal landscape.

Culture + Values

Approachable – down‑to‑earth, respectful; always open to support and advice, fostering two‑way collaboration.
Bold – prepared to take calculated risks, push boundaries, innovate and engage in honest conversations.
Connected – strong relationships internally and externally, working effectively together and staying connected to suppliers and communities.

Environment + Sustainability

Net Zero by 2040

Global Sustainability Target

Achieved global net-zero target validated by Science Based Targets initiative, covering all scopes of emissions.

50% Emission Reduction

Ambitious Greenhouse Gas Target

Committed to reducing absolute scope 1, 2, and 3 emissions by 50% by 2030.

100% Renewable Energy

Sustainable Electricity Commitment

Aiming to source 100% renewable electricity across global estate by 2030.

40% Energy Reduction

UK Office Efficiency

Achieved a 40% reduction in energy consumption across UK offices since 2014.

Committed to reduce absolute scope 1, 2 and 3 emissions by 50% by 2030.
Pre-pandemic UK offices saw a 30% reduction in energy consumption – one year ahead of targets.
All single-use plastic disposables removed from UK catering; 100% of UK waste diverted from landfill.
Print volumes cut by ~75% since 2014; device numbers significantly reduced.
Engaging in Smart Buildings and Demand Side Response programmes to optimise energy use and monitor supply chain environmental performance via CDP.
Rolling out science-based emissions targets for SME suppliers, aiming for 50% of spend to be covered by suppliers with validated targets by 2025.

Inclusion & Diversity

33rd Rank

Social Mobility Index

Ranked 33rd in the Social Mobility Employer Index 2024, featured on the Social Mobility List 2024.

7 Year Streak

Top-10 Employer

Consistently ranked in the top-10 Working Families employers for seven consecutive years.

3,500 Employees

Legal Team & Workforce

~1,900 in the legal team, including ~490 partners, across an overall workforce of ~3,500 employees.

Recognised as Stonewall Top Global Employer in 2023.
Active inclusion network groups: Disability & Wellbeing, Family Matters, Female Futures, LGBT+, FREE (Faith, Race, Ethnicity, Equality), Neurodiversity, Inclusion Allies.
Benchmarked as Disability Confident Employer.

Articles

Careers at Pinsent Masons

Pinsent Masons Insights

Pinsent Masons News

Role

Description

diary management

document production

travel coordination

email screening

client relations

transcription service

Proactively identify areas of responsibility and tasks you can take ownership of
Proactively ensuring that the Exigent transcription service and Document Production service is utilised effectively
Building and maintaining effective relationships with both internal and external clients and their teams and developing knowledge of their business
Proactive advance monitoring of lawyers' diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting
Diary management for lawyers including arranging meetings and appointments, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments
Developing and maintaining core sector understanding to support delivery of optimum client service
Taking ownership of answering lawyers' telephone calls when they are unavailable, taking accurate messages and passing them on promptly, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response
Coordinating typing of audio files, drafting correspondence, producing documents/letters/e-mails and memos
Screening, prioritising and dealing with lawyers' incoming e-mails, post and voicemail when lawyers are out of the office, acknowledging receipt and responding where able and appropriate
Liaising with the travel company to make travel and accommodation arrangements (UK and international), keeping lawyers advised of any changes in scheduling and ensuring they have an accurate
Managing production of documents (produced in-house and externally), co-ordinating changes made including taking responsibility for the consistency of those documents (e.g. formatting, numbering, CompareDocs etc).
Actively contributing to client service initiatives in the group, including attending client events and seminars where required
Liaising regularly (at least on a weekly basis) with lawyers to identify work commitments and prioritising your workload accordingly

Requirements

law firm

2 years

pa experience

Previous work in a law firm advantageous
Minimum 2 years PA experience

Benefits

Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
Agile working (the opportunity to work from home, subject to commitments)
Private healthcare policy
Cycle to work scheme.
Carers’ leave (up to five paid days’ leave towards caring responsibilities)
25 days’ annual leave entitlement and the opportunity to purchase or roll over 5 days.
Death in service cover (4 x base salary).
Contributory pension of up to 5%.

Training + Development

Information not given or found

Interview process

two interview stages per vacancy.
first stage conducted virtually.
second stage conducted in person at the office.
opportunity to meet two members of the hiring team at each stage.

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

19th century

Founded

Established in the 19th century, the firm has a long-standing history in the legal industry.

Focus on innovation and client-centered solutions supporting diverse industries.
Work spans high-profile infrastructure, energy, and technology projects worldwide.
Legal expertise covers construction law to commercial contracts and dispute resolution.
Reputation for delivering complex, cross-border projects with a collaborative approach.
Notable recent projects include advising on major renewable energy projects and global infrastructure initiatives.
Deep specialization in sectors such as energy, real estate, and transport.
Growth driven by commitment to excellence and ability to adapt to new challenges in the legal landscape.

Culture + Values

Approachable – down‑to‑earth, respectful; always open to support and advice, fostering two‑way collaboration.
Bold – prepared to take calculated risks, push boundaries, innovate and engage in honest conversations.
Connected – strong relationships internally and externally, working effectively together and staying connected to suppliers and communities.

Environment + Sustainability

Net Zero by 2040

Global Sustainability Target

Achieved global net-zero target validated by Science Based Targets initiative, covering all scopes of emissions.

50% Emission Reduction

Ambitious Greenhouse Gas Target

Committed to reducing absolute scope 1, 2, and 3 emissions by 50% by 2030.

100% Renewable Energy

Sustainable Electricity Commitment

Aiming to source 100% renewable electricity across global estate by 2030.

40% Energy Reduction

UK Office Efficiency

Achieved a 40% reduction in energy consumption across UK offices since 2014.

Committed to reduce absolute scope 1, 2 and 3 emissions by 50% by 2030.
Pre-pandemic UK offices saw a 30% reduction in energy consumption – one year ahead of targets.
All single-use plastic disposables removed from UK catering; 100% of UK waste diverted from landfill.
Print volumes cut by ~75% since 2014; device numbers significantly reduced.
Engaging in Smart Buildings and Demand Side Response programmes to optimise energy use and monitor supply chain environmental performance via CDP.
Rolling out science-based emissions targets for SME suppliers, aiming for 50% of spend to be covered by suppliers with validated targets by 2025.

Inclusion & Diversity

33rd Rank

Social Mobility Index

Ranked 33rd in the Social Mobility Employer Index 2024, featured on the Social Mobility List 2024.

7 Year Streak

Top-10 Employer

Consistently ranked in the top-10 Working Families employers for seven consecutive years.

3,500 Employees

Legal Team & Workforce

~1,900 in the legal team, including ~490 partners, across an overall workforce of ~3,500 employees.

Recognised as Stonewall Top Global Employer in 2023.
Active inclusion network groups: Disability & Wellbeing, Family Matters, Female Futures, LGBT+, FREE (Faith, Race, Ethnicity, Equality), Neurodiversity, Inclusion Allies.
Benchmarked as Disability Confident Employer.

Articles

Careers at Pinsent Masons

Pinsent Masons Insights

Pinsent Masons News