Office Administrative Assistant

Description

As an Office Administrative Assistant, you will work as part of a construction team to effectively execute administrative duties associated with running a mechanical construction company.

• Filing, scanning and document management to mainframe system
• Managing of Supply, Inventory and Logistics for our Indianapolis and Logansport offices
• Greet new employees, direct them to orientation, and assist with office integration
• Perform checks and balances verifying job costs
• Oversee delivery and transportation of packages to recipients
• Assist construction teams with project submittals, O&M manuals, etc.
• Create purchase orders for construction teams
• Review and analyze job cost reports for accuracy
• Manage and oversee our Travel and Hospitality such as job-site lodging and event coordination
• Request bid and job numbers as directed by construction teams
• Responsible for coordinating repairs for building and grounds maintenance with building owners “Prologis”
• Assist with accounts receivable collections when needed
• Invoicing of Time & Material and Contract jobs

Requirements

• Strong organizational skills and ability to meet deadlines
• High school diploma or GED equivalent preferred
• 1 or more years of administrative assistant experience
• Prior experience working within the construction industry, inclusive of general contractors, specialty contractors and service providers preferred
• Ability to follow established procedures for work being performed
• Proficiency in MS Word and Excel, etc. preferred
• Requires mathematical and English language skills
• Ability to learn and perform work in multiple mainframe system screens

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance