Project Administrator

Description

• Communicate with external clients when necessary to resolve contractual issues.
• The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• Prepares action plans, conducts risk analyses and opportunities, and gathers necessary resources.
• Discusses updates and liaises between clients, analysts, team leaders, and top management.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• Leads the staff that prepares cost estimates and implements and uses tools to review and track new and ongoing projects, proposals, and addenda.
• Assists in planning the budget for projects; tracks expenses and predicts future costs; and assesses and reports the impact of expenses vs. budgets.
• Provides guidance and assistance on contractual requirements, prepares and submits project proposals and other required administrative support; and assures contract compliance.
• Initiates and coordinates the submission of project proposals, contracts, and project modifications; stays involved with each project until they are completed; and assures projects are closed correctly.

Requirements

• 5+ years of experience in project coordination, administrative support, or operations within a technical or service-based industry.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); experience with project management software (e.g., MS Project, Smartsheet, Monday.com) is a plus.
• This position does not require regular travel as part of its primary responsibilities. However, occasional
• Familiarity with engineering, construction, or environmental services terminology and workflows is preferred.
• Associate’s or Bachelor’s degree in Business, Project Management, or a related field preferred.
• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• Excellent verbal and written communication skills.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance