Executive Assistant

Description

• Manage the CEO and COO’s calendars, including scheduling, rescheduling, and prioritizing appointments, meetings, and travel
• Prepare and manage correspondence on behalf of both executives, including emails, phone calls, and meeting notes
• Anticipate the needs of both executives, providing proactive solutions to support daily operations and decision-making
• Help streamline operational workflows by managing key administrative tasks such as document filing, office supply management, and systems organization
• Support the coordination of company events, corporate communications, and executive-related social engagements
• Act as a liaison between the executives and senior leadership, as well as external stakeholders, maintaining effective communication at all levels
• Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries, while ensuring cost-effectiveness
• Organize and coordinate meetings, including logistics, agendas, and materials for both internal and external parties
• Build and maintain relationships with senior leadership, department heads, and external partners to ensure smooth operations and communication
• Prepare reports, presentations, and other documents as needed for executive meetings, board meetings, and high-level discussions
• Prepare executives for meetings, ensuring they are fully briefed on the agenda, attendees, and key discussion points
• Collaborate with other departments to gather information and insights necessary for decision-making processes
• Assist in coordinating cross-functional teams, ensuring alignment with the organization’s strategic goals
• Support the executives in managing both business and personal matters as needed, ensuring discretion and respect for privacy
• Assist in tracking and coordinating progress on key strategic initiatives and organizational projects led by the CEO and COO
• Handle sensitive information with the utmost confidentiality and professionalism

Requirements

• Ability to perform multiple tasks in a busy office environment, which may include distractions, interruptions, and noise
• Self-starter with the ability to prioritize workload in an efficient manner
• Associate or Bachelor degree in Business Administration or equivalent experience
• Excellent English communication skills, both written and verbal
• Excellent computer, math, and organizational skills
• Ability to handle employee and company services confidentially
• Experience with SAP
• Strong problem-solving abilities, with a proactive and solution-oriented mindset
• Ability to operate all types of office equipment (computer, copier, scanner)
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), and project management tools

Benefits

• Medical, Dental, Vision
• Company-paid life/AD&D insurance
• 401k/Company Funded Pension Program (program is dependent upon location and job type)
• Employee Assistance Program (EAP)
• Paid sick/vacation/holiday
• Company-paid short-term disability
• low-cost premiums even for family coverage

Training + Development

Interview process

Visa Sponsorship

Security clearance