Project Office Manager

Description

• Coordinates asset distribution and tracking for assigned employee group or project.
• Developing knowledge of subcontractor invoicing and accounts payable cost coding.
• Enters equipment time and usage entries into company tracking program to support equipment usage reporting on a weekly and monthly basis.
• Presents and oversees Equal Employment Opportunity (EEO) Compliance trainings, communications and participation for assigned group. (US Only)
• Supports daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees.
• Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
• Enters data and reconciles invoice and purchase order (PO) information in company procurement program to ensure accurate and timely payment. Acts as liaison between vendors, subcontractors and other external partners to resolve invoicing and payment inquiries.
• Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new hire documentation in a timely, complete and compliant manner.
• Orders office supplies, manages facility maintenance and office equipment repairs as necessary.
• Collects, enters, tracks and processes Craft payroll on a weekly basis ensuring accurate and complete records submitted to assigned regulatory agencies and company payroll department .

Requirements

• Ability to work in MS Office Suite, including Word, PowerPoint, Outlook and Excel required.
• High School Diploma or GED required.
• Proven initiative, organization and self-prioritization required.
• Advanced knowledge of construction industry and project business procedures.
• Knowledge of union and certified payroll requirements and record keeping preferred.
• Able to maintain strict confidentiality and discretion with company and personnel information.
• 3+ years administrative experience in construction industry required.
• Friendly disposition and customer service attitude required.
• Knowledge of Equal Employment Opportunity (EEO) Compliance requirements preferred. (US Only)

Benefits

• Comprehensive compensation package and paid time off program
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Tuition Reimbursement Program
• Wellness benefits & Employee Assistance Program
• Industry leading 401(k)/RRSP

Training + Development

Interview process

Visa Sponsorship

Security clearance