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Accounts Payable Analyst

Blue Heron

Designs and builds luxury homes, creating innovative, custom living spaces.

Manage invoice processing, vendor payments, and AP record-keeping using Sage systems.

7d ago

Intermediate (4-7 years), Expert & Leadership (13+ years), Junior (1-3 years), Experienced (8-12 years)

Full Time

Las Vegas, NV

Office Full-Time

Company Size

100 Employees

Service Specialisms

Architecture

Interior Design

Construction

Design‑Build

Project Management

Property Development

Luxury Home Building

Biophilic Design

Sector Specialisms

Senior Living

Assisted Living

Memory Care

Skilled Nursing Care

Rehabilitation

Consumer Services

Automobiles and Components

Durables and Apparel

Role

What you would be doing

invoice processing

sage 300

sage paperless

positive pay

vendor masterfile

job costing

Maintain AP calendar for vendors whose invoices must be downloaded and paid online (ex: insurance, HOA, Home Depot and Clark County property taxes).
Assist in preparing positive pay files and setting up fraud filters.
Review and process emailed invoices in AP mailbox and address any pressing items, queries, check requests, statement research, payment history, and any additional requests as needed. Answer phone calls routed to accounting and assist vendors and clients with requests and questions.
Assist with end-of month closing audit and accruals.
Interact with and support in-house project teams and work with vendors to resolve any discrepancies or issues.
Accurately review, code and process invoices in Sage 300 CRE both manually and electronically. Open mail, scan invoices and prepare invoices for processing.
Prepare appropriate supporting documentation for check cycle and ensure vendors are paid within agreed upon terms. Record 3rd party checks against invoices.
Help maintain vendor masterfile by setting-up new vendors as needed. Collect and update COI and licensing information for new and existing vendors to ensure compliance.
Assist with collecting W9’s and processing 1099’s before deadline.
Notify and obtain required lien releases from vendors.
Track and maintain utility accounts associated with each project and set-up ACH payments for new accounts.
Ensure proper job costing of invoices and payments where applicable.
Enter and route invoices for approval through Sage Paperless in a timely manner.

What you bring

sage intacct

microsoft office

docusign

accounts payable